How to Manage a Google Workspace User’s Service Licenses

Quick and easy-to-follow guide for Google Workspace administrators

What are licenses in Google Workspace

  • Licenses are what Google Workspace tracks when billing you for services.
  • They are the most important thing needed for services to be accessible by a user.

How are licenses assigned to users

  • ​They are usually assigned automatically, but you can check if a license is assigned if a user has any problems with accessing services.

How to view and manage a Google Workspace user’s licenses step-by-step with images

Step 1

How To Manage A Google Workspace User's Service Licenses - Step 1

Go to the Admin console https://admin.google.com and click Users or Manage.

Step 2

How To Manage A Google Workspace User's Service Licenses - Step 2

Then click the user’s name. Make sure not to check the box to their left, just click the name.

How To Manage A Google Workspace User's Service Licenses - Step 3

Alternatively, you can type their name or email address in the search bar on top, and click the result suggested below.

Step 3

How To Manage A Google Workspace User's Service Licenses - Step 4

On the user’s page, click the Licenses section.

Step 4

How To Manage A Google Workspace User's Service Licenses - Step 5

​You may be able to add/remove licenses for additional subscriptions if you have some.

​If the user doesn’t have a Google Workspace license assigned, they can’t access any service.

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