How to Check and Manage a Google Workspace User’s Devices

Quick and easy-to-follow guide for Google Workspace administrators

What information you can see about Google Workspace users’ devices

On a user’s settings and information page, you can view information about the user’s devices. You can see:

The date of the last sync (when the user accessed Google Workspace data)
The date of the first sync
The device ID
Whether the device is user-owned or company-owned
The device type – Android, iOS, etc.
The device management level
Whether it has a password or not
Its encryption status – whether encryption is enforced or not

How to check and manage a Google Workspace user’s devices step-by-step with images

Step 1

Go to the Admin console https://admin.google.com and click Users or Manage.

Step 2

Then click the user’s name. Make sure not to check the box to their left, just click the name.

Alternatively, you can type their name or email address in the search bar on top, and click the result suggested below.

Step 3

Click the Managed devices section.

Step 4

This page shows you a list of the user’s managed devices.

You can click the gear icon to the right of the columns’ names to enable more columns with info.

The download icon in the top right allows you to download the list of devices.

Step 5

You can also hover over a device and click the three dots that appear to the right. This icon displays more options, allowing you to wipe the user’s Google Workspace account from the device, stop the device’s sync, or view audit info.

You can also click a device’s name to see more info.

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Check a Google Workspace User’s Storage Usage

Check how much storage someone is using.

Manage a User’s Google Service Licenses

To use Google services, users need licenses – see how to view and update them.

Check a User’s Google Service Access Permissions

See a list of all Google services a user is allowed to access.

Check a User’s Connected Third-Party Apps

See a list of all third-party apps connected to a user’s account and revoke access.

Manage a User’s Google Workspace Admin Roles

View and update a user’s administrator privileges.

Manage a User’s Google Groups Memberships

Manage a user’s group memberships and view, add, edit, remove, or update roles.

Hide a User’s Contact Info From the Google Workspace Directory

Prevent a user’s contact information from being shared with others in the Directory contacts list.

Manage a User’s Devices

View and manage a user’s mobile devices.

Manage a User’s Google Currents Profile

View and manage a user’s Google Currents profile.

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How to Check and Manage a Google Workspace User’s Devices

Quick and easy-to-follow guide for Google Workspace administrators

What information you can see about Google Workspace users’ devices

How to check and manage a Google Workspace user’s devices step-by-step with images

Step 1

Step 2

Step 3

Step 4

Step 5

That's all! You reached the end of the article. Continue to:

If you find this useful, share and help others!

Check a Google Workspace User’s Storage Usage

Manage a User’s Google Service Licenses

Check a User’s Google Service Access Permissions

Check a User’s Connected Third-Party Apps

Manage a User’s Google Workspace Admin Roles

Manage a User’s Google Groups Memberships

Hide a User’s Contact Info From the Google Workspace Directory

Manage a User’s Devices

Manage a User’s Google Currents Profile

Get the best out of Google Workspace

Resources for website creators

Protect your data and maximize security

Better Gmail and email marketing

Process optimization and collaboration

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