How to Hide a Google Workspace User’s Contact Information From Other Users

Quick and easy-to-follow guide for Google Workspace administrators

You can hide a user’s contact info from the Directory without disabling Contact sharing for the whole organization. This prevents other users in the organization from finding the user’s contact info.

Effects of hiding a user’s contact information on auto-populate

This will also prevent the user from auto-populating when someone types the user’s name or email in a Google service, such as in Gmail when sending an email or in Drive when sharing a file.

When to hide a user’s contact information

  • When you don’t want a user’s name and email address to be auto-suggested when other users type in Google services
  • When you don’t want other users to be able to find a user’s contact details in the shared Directory contacts group

How to hide a Google Workspace user’s contact information step-by-step with images

Step 1

How To Hide A Google Workspace User's Contact Information From Other Users - Step 1

Go to the Admin console https://admin.google.com and click Users or Manage.

Step 2

How To Hide A Google Workspace User's Contact Information From Other Users - Step 2

Then click the user’s name. Make sure not to check the box to their left, just click the name.

How To Hide A Google Workspace User's Contact Information From Other Users - Step 3

Alternatively, you can type their name or email address in the search bar on top, and click the result suggested below.

Step 4

How To Hide A Google Workspace User's Contact Information From Other Users - Step 4

Select the User information section.

Step 5

How To Hide A Google Workspace User's Contact Information From Other Users - Step 5

Click Directory sharing.

Step 6

How To Hide A Google Workspace User's Contact Information From Other Users - Step 6

Click the button to turn it On or Off and click DONE.

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