How to Hide a Google Workspace User’s Contact Information From Other Users

Quick and easy-to-follow guide for Google Workspace administrators

You can hide a user’s contact info from the Directory without disabling Contact sharing for the whole organization. This prevents other users in the organization from finding the user’s contact info.

Effects of hiding a user’s contact information on auto-populate

This will also prevent the user from auto-populating when someone types the user’s name or email in a Google service, such as in Gmail when sending an email or in Drive when sharing a file.

When to hide a user’s contact information

When you don’t want a user’s name and email address to be auto-suggested when other users type in Google services
When you don’t want other users to be able to find a user’s contact details in the shared Directory contacts group

How to hide a Google Workspace user’s contact information step-by-step with images

Step 1

Go to the Admin console https://admin.google.com and click Users or Manage.

Step 2

Then click the user’s name. Make sure not to check the box to their left, just click the name.

Alternatively, you can type their name or email address in the search bar on top, and click the result suggested below.

Step 4

Select the User information section.

Step 5

Click Directory sharing.

Step 6

Click the button to turn it On or Off and click DONE.

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