How to Delete a Google Workspace User

Quick and easy-to-follow guide for Google Workspace administrators

User deletion effects on billing

You can delete a user at any time, and you will stop getting charged for it starting from the next day after the deletion.

User deletion effects on data

After you delete a user, all their data gets permanently deleted from Google’s servers. Even the Google Workspace support team can’t help you recover it.
It’s a good idea to follow these steps to export data from the user account if you suspect you may need some of it in the future.

Before you delete a user, transfer their emails

When you delete a user, Google asks if you want to transfer their data to another user, but this doesn’t include their emails.
Always make sure to transfer a user’s emails manually first, as shown here, before you delete their account.

Be careful after deleting a user

You can only restore deleted users in the next 20 days after the deletion, as shown in this link.

Deleting a Super Admin account

You can’t delete Super Admin users. You must remove their Super Admin role first, as shown here.

Redirecting the email to another user

After you delete a user, you may want one or more other users to take over any previously used email addresses.
Click here to add an email address to one user as an email alias.
Click here to add an email address to multiple users as a group.

How to delete a user from Google Workspace step-by-step with images

Step 1

There are a couple of ways to delete users, but we’ll start with the fastest way to delete a single user.

Go to the Admin console https://admin.google.com and under Users, click Delete a user.

Step 2

Type the user’s name or email address and click it when suggested below.

Step 3

Now the user is selected, and you can click PROCEED.

Step 4

If you’re not familiar with this information, it’s best to go over it quickly. The key points:

You can only restore a deleted user in the next 20 days.
If you need to keep their emails, make sure to migrate them first before deleting the user – click here to learn how.

Step 5

If you select the Transfer option, you can transfer specific kinds of data before deleting the user. To transfer data, you’ll have to choose another user in the domain to move it to – click Search for a user and type their email address or name to select them. Then check the box for each type of data you want to transfer.

For the Drive and Docs data, note that it only transfers files the user is the owner of and that the new owner must have enough space in Drive to receive the files. Also, note that this feature only transfers Drive, Calendar, and Google+ data.

If you’re interested in Gmail data, you can export the user’s emails to your computer or Google Drive or transfer them to another user’s mailbox.

Alternatively, just select Don’t transfer data to delete the user immediately.

Click DELETE USER to proceed.

Step 6

If you choose to transfer data, you will get this confirmation message. While the transfer is still in progress, the user’s account will get suspended temporarily. You’ll get an email when the process finishes and the user gets deleted.

Alternative ways to delete users

Step 1

Another way to delete users is to go to the users list. Go to the Admin console https://admin.google.com and click Users or Manage.

Step 2

Hover over a user in the list, then click More on its right and select Delete user.

Bulk delete users

You can remove multiple users at once by checking the boxes to their left and then clicking More > Delete selected users on top.

Yet another way to delete users

You can also get to a user’s settings and info page by typing their name or email address in the search bar on top. Then click the result suggested below. After that, you will see the option to delete the user on the left side of the page.

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How to Delete a Google Workspace User

Quick and easy-to-follow guide for Google Workspace administrators

User deletion effects on billing

User deletion effects on data

Before you delete a user, transfer their emails

Be careful after deleting a user

Deleting a Super Admin account

Redirecting the email to another user

How to delete a user from Google Workspace step-by-step with images

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Alternative ways to delete users

Step 1

Step 2

Bulk delete users

Yet another way to delete users

That's all! You reached the end of the article. Continue to:

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What Are Google Workspace Users: Getting Started

Add Users to Google Workspace

Bulk Add Users to Google Workspace

Add Email Aliases to Users (Extra Email Addresses)

How to Filter the Google Workspace Users List

Find Users in Google Admin

Protect your data and maximize security

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