What Are Google Workspace Users: Getting Started
Understand exactly what a “user” is in Google Workspace and how you are billed for them.
To create a new user account, go to the Admin console https://admin.google.com and under Users, click Add a user.
(Before you ask, yes, some of our users are cats. We taught them how to use Google Workspace with Workspace123)
Fill in the mandatory primary details: First name, Last name, and Primary email address that the user will use to sign in to the account.
Optionally, add a Secondary email and Phone number.
Click Manage user’s password, organizational unit, and profile photo.
Optionally, click the Organizational unit option to add the user to a specific OU. If you’re not familiar with OUs, click here.
If you want to add a profile picture, you must first make sure the Photo option in this setting is enabled. Then click UPLOAD PROFILE PHOTO to add one.
Under Password, you have two options – you can leave it on Automatically generate a password if you don’t want to set the password yourself. Alternatively, select Create password and type the password yourself.
To force a password change when the user logs in, leave the Ask user to change their password when they sign in box checked.
Click ADD NEW USER.
Done! If necessary, you can click the eye icon to the right of the hidden password to see it. You can also click COPY PASSWORD to copy it automatically.
Next, you may want to send sign-in instructions to the user’s current email address so they can learn how to sign in to their account. Click PREVIEW AND SEND.
Type their email address. Check the Send copy to myself box if you’d like to receive a copy, and click SEND.
Note that there is no option to resend this email if the recipient doesn’t receive it. The only way to resend it is to delete the user and recreate it or forward the copy you emailed to yourself.
Understand exactly what a “user” is in Google Workspace and how you are billed for them.
Create managed Google Workspace user accounts for people you work with.
Create multiple managed Google Workspace user accounts in one go.
Add extra email addresses to your Google Workspace users at no extra cost.
Narrow down the users list so that it shows precisely what you want to see.
Quickly locate user accounts and their individual settings in the Google Workspace Admin console.
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