How to Add Email Aliases (Secondary Email Addresses) To Google Workspace Users

Quick and easy-to-follow guide for Google Workspace administrators

How email aliases work

Google Workspace users can have additional email addresses, called email aliases
With email aliases, people can receive emails to multiple email addresses in a single Gmail mailbox
Adding an alias email address enables email delivery to a user’s mailbox. Still, it doesn’t allow the user to send emails from that email address. To enable sending emails from an alias email address, follow these steps.

Adding free email addresses to Google Workspace

Email aliases are free, so the cost of your Google Workspace account doesn’t increase, no matter how many you add.

When to add an email alias instead of creating a new user

You should add an email alias when someone already has an existing user account and needs an extra email address for it.

Google Workspace email aliases limit

Each user account can have up to 30 additional email aliases.

Can multiple users use the same alias in Google Workspace?

You can only add one email alias to a single user.
To add a single email address to multiple users, you need to create a group as shown here.

How to give a user an additional “alias” email address step-by-step with images

Follow the steps below to add or remove aliases.

Step 1

To create a new user account, go to the Admin console https://admin.google.com and under Users, click Create an alternate email address (email alias).

(Before you ask, yes, some of our users are cats. We taught them how to use Google Workspace with Workspace123)

Step 2

Type the name or current primary email address of a user to add an extra email to them. Click it when it comes up suggested below.

Step 3

Once it’s selected, click PROCEED.

Step 4

Type the email address you want to add as an email alias in the Alternate email field.

Step 5

If you have added Secondary domains, you can click the Domain part of the email address to select another domain.

Click SAVE when you are done adding email aliases.

To remove an email alias, click the X to the right of it.

Step 6

Done, the aliases you saved will appear in the Alternate email addresses (email alias) section.

If a user needs to send from an email alias, they must follow the steps in this article first.

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