How to Assign Google Vault Licenses to Google Workspce Users to Archive Data

Quick and easy-to-follow guide for Google Workspace administrators

When you need to assign Google Vault licenses

For a user’s data to be available in Google Vault, you must assign them a Vault license.
You only need to do this if you are on G Suite Basic or Google Workspace Business Starter and just added Google Vault. If you are on any other Google Workspace plan, Vault licenses are assigned to all your users by default, and you don’t need to do anything.

How to assign Google Vault licenses to users step-by-step with images

Step 1

In the Google Admin console at https://admin.google.com, click the Users icon.

Step 2

Select all users you want to add a Vault license to by checking the boxes to their left. Then click More on top and select Assign licenses.

Step 3

Select Google Vault and click ASSIGN.

Done, you should see this confirmation message show up at the bottom.

Note that it tells you it can sometimes take up to 24 hours for the changes to take effect – it’s usually instant, though.

That's all! You reached the end of the article. Continue to:

If you find this useful, share and help others!

Activate Google Vault (Google Workspace Business Starter Only)

Add Google Vault to a Business Starter account.

Assign Google Vault Licenses to Users

Assign Vault licenses to archive user data.

What is Google Vault: Introduction to Get Started

Meet Google Vault – an eDiscovery service for companies that need to archive data for legal compliance. Use it to retain, search, and export users’ Google Workspace data.