What Is Google Vault: Quick Introduction to Get Started

Quick and easy-to-follow guide for Google Workspace administrators

What is Google Vault: Getting started

  • Google Vault is a Google Workspace service that allows you to access and retain any user’s Gmail, Groups, Chat, Meet, Sites, and Drive / Shared Drive data as long as you need to.
  • Vault acts as a search tool and as an archive – even if a user permanently removes data from their account, you can still find it in Vault if you have configured it that way.
  • You can also export data from Google Vault at any time.

Google Vault as a backup solution for Google Workspace

Check if your Google Workspace edition includes Google Vault

  • If you have G Suite Basic or Google Workspace Business Starter, you don’t have Google Vault by default.
  • However, you can still get it as an add-on and apply it to some or all user accounts whose data you want to keep. You don’t have to add it for all users – you can add Vault to specific users only.
  • Then Google Vault costs an additional $5 per user per month.
  • All higher-tier editions such as Google Workspace Business Standard have it included by default.

Google Vault’s key features: Retention

Google Vault’s key features: Holds

How long it can take for expired data to be removed

  • It can take up to 48 hours for expired messages to get removed from Gmail.
  • It can take up to 15 days for expired files to get removed from Drive.

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