How to Export All Google Workspace User Data at Once

Quick and easy-to-follow guide for Google Workspace administrators

When you should download all users’ Google Workspace data

  • As a monthly backup
  • To back up all data before major changes, such as merging, splitting, or deleting your account

Prerequisites to downloading all Google Workspace data

  • Your admin account must be over 30 days old and have 2-step verification enabled to initiate a data export. 

How long it takes to download all Google Workspace data

  • It can take up to 72 hours or even more for the export to become available.
  • There is no way to figure out how much time is left until your export is ready. You just have to wait it out patiently.

The Data Export feature is not a good backup solution

How to export all users’ Google Workspace data step-by-step with images

Step 1

How to Export All Google Workspace User Data - Step 1

Go to the Admin console and click Data Export under Tools on the right.

If you don’t see Tools or the right-side panel, click the little arrow on the top right first.

Step 2

How to Export All Google Workspace User Data - Step 2


Step 3

How to Export All Google Workspace User Data - Step 3

The archive is being prepared. You’ll receive an email when it’s finished. This may take a few days.

Step 4

How to Export All Google Workspace User Data - Step 4

When it’s ready, go to the Data Export page and click Access archive.

Step 5

How to Export All Google Workspace User Data - Step 5

Click the top-level folder.

Step 6

How to Export All Google Workspace User Data - Step 6

Here you have a few subfolders.

​In this example, the first and second folders have data such as Sites and Calendar resources.

​The third folder contains data owned by the user [email protected].

Step 7

How to Export All Google Workspace User Data - Step 7

Click any folder and then click the .zip file to download the archived data.

Step 8

How to Export Data - Step 8

The archived data gets downloaded to your computer in a .zip file. Open this file or extract it somewhere on your computer to access your data.

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