How to Control Google Account Profile Editing in Google Workspace

Quick and easy-to-follow guide for Google Workspace administrators

You can control whether Google Workspace users can change their name, profile picture, gender, birthday, or work location or not. 

This also affects the administrator when trying to change a user’s profile picture, and must be enabled for it to work.

When to disable profile info editing

  • When you want to prevent users from changing their name, profile picture, gender, birthday, and work location in their personal Google account settings
  • When some users in your account are kids, they may enter a birth date under 13 and get their account suspended if they try to access Google Currents

How to allow or prevent Google Workspace users from changing their name, profile picture, gender, birthday, or work location step-by-step with images

Step 1

How to Control Google Workspace Profile Editing - Step 1

In the Google Admin console at https://admin.google.com, click the menu icon next to the Google Admin logo in the top left. Hover over Directory and select Directory settings.

Step 2

How to Control Google Workspace Profile Editing - Step 2

Click the Profile editing section.

Step 3

How to Control Google Workspace Profile Editing - Step 3
  • A user’s Name gets displayed in all Google Workspace services. When a user edits their name, it overrides the name you have given them in your Admin console. Only the user’s settings and information page in the Google Admin console shows the name you gave them.

    If you uncheck Name, all names get reverted to the admin-set names.

  • Checking Photo allows users to edit their profile pictures. They can do that in their Google Account settings at https://myaccount.google.com/, YouTube, or Google+. If you add profile pictures for your users, any profile pictures they add on their own will override yours.

  • Check the Gender box to allow users to edit their gender in their Google Account settings at https://myaccount.google.com/.

  • Check Birthday to allow users to edit their birthday in their Google Account settings at https://myaccount.google.com/. Suppose a user enters a birthday, indicating they’re under 13. In that case, their account gets suspended automatically. You need to contact the Google Workspace support team to restore it.

  • Check Work location to allow users to specify their work location in Google Calendar, as shown here.

  • After any updates, click SAVE. Note that changes may require up to 24 hours to take effect.

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