Google Workspace Users and Data:
Ultimate How-to Admin Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Google Workspace users and data management: A quick introduction

Welcome to the Google Workspace users and data management training for administrators!

What you will learn during the users and data management training

This beginner-friendly walkthrough guide will teach you how to handle anything related to Google Workspace users and data management for your organization.

Manage your Google Workspace users and organizational units

User management is essential to Google Workspace, and every administrator should know the basics.

See how to create a new email address as a user account, add multiple users with a CSV file, reset a password, and perform other user-related tasks.

Handle Google Workspace user account data: restore, import or export

As a Google apps admin, you can easily manage data using the Google Admin console.

Adding data from other services to Google Workspace, exporting Google apps data, and restoring deleted domain data such as emails, calendars, and contacts is a breeze.

Set up and use Google Vault to retain user account data

Your Google Workspace account setup is not complete until you activate Google Vault’s retention rules. Using Google Vault, you can ensure that you will preserve your organization’s email, chats, files, and other data as long as needed.

We will also explore creating matters, searching, and exporting data from Google Vault.

Investigate admin account reports and activity logs

Your admin panel is handy in many ways, especially when you need to investigate user and app activity within your Google Workspace domain.

You have access to lots of information about the services and logs that record various actions.

Who should do this training

Maybe you are wondering if this training is right for you or if it’s worth doing. You absolutely should do it if:

You want to get started with Google Workspace cloud services.
You are totally new to Google Workspace.
You already are a Google Workspace administrator.
You want to access Google Workspace-related information (partners and support technicians)
You need to manage Google Workspace users.
You need to manage Google Workspace data.

Requirements

For you to do this training, you should:

It’s best to have basic knowledge of some entry-level IT concepts but don’t worry if you don’t. We try to make everything as simple as possible and even avoid technical terms so that the content is accessible and easy to digest, even for beginners.
You should have an active Google Workspace admin account to follow the steps as you go through the training. If you don’t, start from here.

How the users and data management training works

We help you do things step-by-step with images accompanying the instructions for each action you need to take. Say hi to easy-to-follow directions that you can follow at your own pace! You couldn’t get lost if you wanted to, even if you aren’t tech-savvy.

The training is flexible, and there is no fixed way to do it. It is up to you to use it as you see fit.

You can go through every article in this training one by one, like a course.
You can also skip anything that you don’t really need at this time and come back later.
You can revisit things you want to remember at any time.

How long the training takes to complete

How much time you need depends entirely on what you want from the training, but generally, it won’t take long to complete.
The content is super easy to go through, and you can choose to skip anything that is not beneficial for you at the moment.

We divided the Google Workspace users and data management training into different sections. Each section covers specific related topics.

Let’s describe each section quickly to get an idea of what you can expect to find in this training.

Users Management

We start with the Users Management section, where you learn to add, update, suspend, restore, and delete users in your Google Workspace account.

For example, you can go step by step through adding an email address as a new user or alias and see how to add multiple users at once.

Also, see how to find information about users you have created, control users' security settings, change email addresses, reset passwords, and much more.

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Organizational Units

Next, the Organizational Units section explains what OUs are.

It also demonstrates adding Google Workspace organizational units and moving users within the OU structure.

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Directory Settings

The Directory Settings section covers anything related to managing the Directory.

Google Workspace users' contact details and profile information is stored in the Directory.

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Restore Data

The Restore Data section shows how to use your Workspace Admin console to restore deleted or missing Gmail, Google Drive, Google Calendar or Google Contacts data.

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Transfer and Import Data

Transfer and Import Data is where you learn how to transfer Gmail, Google Drive, and Google Calendar data between users in your Google Workspace Admin console.

You will also see how to import emails from other email services to your users' mailboxes.

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Export Data

The Export Data section shows how to backup data from a single user's account or all Google Workspace users at once.

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Google Vault: Data Retention, Search and Export

This section teaches you how to use Google Vault to ensure that you retain your users' data even if they delete it from their accounts.

You will also see how to access, search and export Gmail, Google Drive, and other Google service data.

If you have Google Vault, this is a mandatory part of your Google Workspace setup.

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Reports and Events Logs

Reports and Event Logs is about learning how to view reports with information about account activity, security, app usage, and audit logs that record specific actions in your Admin console.

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Merge or Split Google Workspace Accounts

Merge or Split Google Workspace Accounts is about combining completely separate Google Workspace accounts into a single account.

We also cover the opposite process - migrating a secondary domain and its users into a new account.

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How to access the users and data training quickly

To quickly access a specific part of the training, use the navigation menu on top.
Start from Google Admin Help, then Users and Data Management, and then select a section you are interested in.

Is Workspace123 affiliated with Google?

No, we are not affiliated with Google. However, we absolutely love their services. It is quite literally true that we know Google Workspace better than the palms of our hands.

We are proud to say that we have been in the business of supporting Google Workspace administrators and end-users with every conceivable task for almost a decade.

We have assisted a wide range of organizations of all sizes, from startups and small businesses to enormous organizations employing tens of thousands of people.

How is this Google Workspace training better than other options out there?

This question should rather be, “How isn’t it better?”.

It is cheaper (completely free) and often more effective than hiring someone to help.
It is easier to follow and understand than Google’s Help Center, YouTube videos, or any other resource you can find.
It is easier, faster, and usually more effective than contacting Google Workspace support or any live person. You don’t need to wait in a queue, talk or chat with anyone, wait for them to reply, or deal with someone inexperienced.
On the other hand, we are there for you at any time, and it only takes seconds to find what you need and get things done.

Workspace123 is hosting the smartest, quickest, most user-friendly, and by far the most enjoyable platform for help with Google Workspace.

We put together all you may need to know thoughtfully, with your convenience as the top priority. You get maximum results with minimum effort.

Google Workspace Users and Data:
Ultimate How-to Admin Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Google Workspace users and data management: A quick introduction

What you will learn during the users and data management training

Manage your Google Workspace users and organizational units

Handle Google Workspace user account data: restore, import or export

Set up and use Google Vault to retain user account data

Investigate admin account reports and activity logs