Data Retention, Search and Export (Google Vault)

Introduction

What is Google Vault: Introduction to Get Started

Meet Google Vault – an eDiscovery service for companies that need to archive data for legal compliance. Use it to retain, search, and export users’ Google Workspace data.

Basics

Grant a Google Workspace User Access to Google Vault

Allow a user partial or full access to Google Vault.

Audit Other Google Workspace Users’ Actions in Google Vault

Review the actions of other users with access to Vault.

Subscription management

Activate Google Vault (Google Workspace Business Starter Only)

Add Google Vault to a Business Starter account.

Assign Google Vault Licenses to Users

Assign Vault licenses to archive user data.

Remove Google Vault Licenses From Users

Disable user data archiving by removing Vault licenses.

Remove Google Vault From Google Workspace

Cancel your Google Vault subscription.

What Are Matters in Google Vault

To do anything in Google Vault, you first need to create a matter – click here to learn exactly what that is.

Add a Matter to Google Vault

Create a new matter to use for Vault actions.

Share a Google Vault Matter With Other Users

Grant someone access to a matter.

Close a Google Vault Matter

Once an investigation is complete, its related matter can be closed.

Delete or Reopen a Matter

Reopen a closed matter, or delete it permanently.

Introduction

What Are Retention Rules and Holds in Google Vault

Retention rules and holds are ways to ensure that Vault will archive Google Workspace data.

Retention

Set Up Your Google Workspace Account’s Default Retention Rules

The default retention rules have a lower priority than custom retention rules.

Add Custom Retention Rules for Email Data

Create a custom retention rule to archive Gmail data.

Add Custom Retention Rules for Google Drive and Shared Drive Data

Create a custom retention rule to archive Google Drive data.

Add Custom Retention Rules for Google Groups Data

Create a custom retention rule to archive Google Groups data.

Manage Google Meet and Google Sites Retention Settings in Google Vault

Specify if Meet video recordings and Google Sites files will be affected by your Drive retention rules.

Add Custom Retention Rules for Google Chat Data

Create a custom retention rule to archive Google Chat data.

Add Custom Retention Rules for Google Meet Data

Create a custom retention rule to archive Google Meet data.

Add Custom Retention Rules for Google Sites Data

Create a custom retention rule to archive Google Sites data.

Holds

Place a Gmail Data Hold

Place a hold on Gmail data.

Place a Google Drive Data Hold

Place a hold on Google Drive data.

Place a Google Groups Data Hold

Place a hold on Google Groups data.

Place a Google Chat Data Hold

Place a hold on Google Chat data.

Delete a Hold From Google Vault

Remove a hold from a matter.

Search and Export Google Drive Data From Google Workspace

Look at Google Drive and shared drive data and export it.

Search and Export Gmail Data From Google Workspace

Look at any user’s Gmail data and export it.

Search and Export Google Groups Data From Google Workspace

Look at any Google Group’s email data and export it.

Search and Export Google Chat Data From Google Workspace

Look at any user’s Google Chat data and export it.

Introduction

Basics

Subscription management

Users & Data Management

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