How to Enable or Disable Moving Files and Folders to Shared Drives as a Google Workspace Admin

Quick and easy-to-follow guide for Google Workspace administrators

What happens when you move files from My Drive to shared drives

  • When you move files from My Drive to shared drives, they retain their sharing settings.
  • Files keep their sharing settings even when you change a shared drive’s restriction settings.

Example of how moving files to shared drives works

Here’s how this works. For example, let’s say you:

  1. Share a file with someone outside your Google Workspace
  2. Move the file to a shared drive 
  3. Configure the shared drive’s settings to prevent anyone outside your Google Workspace from accessing files
  4. Your file will still include the external person in its sharing settings, but they won’t be able to access it anymore. However, if you update the shared drive’s settings in the future and allow people outside your Google Workspace to access files, the sharing will work once again.

How to allow or prevent users from moving files to shared drives step-by-step with images

You can follow these steps to prevent Google Workspace users from moving files from My Drive to shared drives.

Step 1

How To Enable Or Disable Moving Files And Folders to Shared Drives - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How To Enable Or Disable Moving Files And Folders to Shared Drives - Step 2

Select Google Workspace.

Step 3

How To Enable Or Disable Moving Files And Folders to Shared Drives - Step 3

Click Drive and Docs. Make sure not to check the box to the left; just click the name.

Step 4

How To Enable Or Disable Moving Files And Folders to Shared Drives - Step 4

Select Migration Settings.

Step 5

How To Enable Or Disable Moving Files And Folders to Shared Drives - Step 5

Check the box to allow Google Workspace users to move files from My Drive to shared drives.

Users can even move another user’s files as long as they have permission to edit them and the owner is a member of the shared drive.

Click SAVE.

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