How to Grant Others Member Access to a Shared Drive as a Google Workspace Admin

Quick and easy-to-follow guide for Google Workspace administrators

You can grant people access to a shared drive by adding them as members.

Who can make people members of a shared drive

  • Only Super Admins and members with the Manager role can grant others member access to a shared drive.

Bulk add members to a shared drive

  • If you need to add many people as members of a shared drive, you can add them to a group as shown here and then add the group as a member.
  • As an admin, you can do this in the Admin console, as shown below.
  • You can also do it in the Google Drive interface, as shown here.

How to add members to grant access to a shared drive step-by-step with images

Step 1

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 2

Select Google Workspace.

Step 3

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 3

Click Drive and Docs. Make sure not to check the box to the left; just click the name.

Step 4

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 4

Select Manage shared drives.

Step 5

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 5

Hover over a shared drive and click Manage members on the right.

Step 6

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 6

Now you see a list of the current members and their roles in the Shared Drive.

Click Add people and groups.

Step 7

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 7

Invite people or groups by entering their names or email addresses. If they are suggested below, click to select them.

You can only search by name and get suggestions for people in your Google Contacts at https://contacts.google.com.

Any email address you add here must have a Google account linked to it.

Step 8

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 8

You can select between the following access permissions:

  • Viewer – can only view files
  • Commenter – can view and comment on files
  • Contributor – can add and edit files but not move or delete them
  • Content manager – can manage files but not members
  • Manager – has full access, can do anything in the shared drive

Step 9

How To Grant Member Access To A Shared Drive as a Google Workspace Admin - Step 9

You can also type a message to send to the new members. To skip sending a message, uncheck the Notify people box.

Click Send.

That's all! You reached the end of the article. Continue to:

If you find this useful, share and help others!

Email
Reddit
Facebook
Telegram
Twitter
LinkedIn
Pinterest
Improve Google Workspace
Get the best out of Google Workspace
Add essential functionality such as backup and increased security, get new awesome features, and optimize your work with these additional services for Google Workspace.
Website Tools and Resources
Resources for website creators
Awesome tools and services for easy and effective site building, content creation, SEO, email marketing, and more.
Protect And Secure Google Workspace
Protect your data and maximize security
Data protection and security tools are crucial, especially if you store any sensitive data in your accounts.
Collab And Optimization Tools
Process optimization and collaboration
You can use these services to make tedious processes a whole lot easier, improve teamwork, save time, and get better results.

Submit Feedback

Think we could do something better or just want to tell us how happy you are with the site? We would love to hear from you – your feedback is more valuable than you can imagine.

Fill out this form, and we will get back to you.

Report An Issue With Workspace123

Are you running into an issue with the site? Maybe you found a broken link, or something else is wrong?

Fill out this form to let us know, and we will address it as soon as possible.

Please make sure to be very specific and add as many details as possible.

Missing Content

Our goal is to run the number one site in the world for you to get help with and learn how to use Google Workspace. This can’t be so if there is any missing information.

If you believe we need to add something, fill out this form, and we will do our best to add any missing content as soon as possible.

This site uses cookies to ensure you get the best experience. Click here to see our Cookies Policy.

Be the first to know

You can stay on top of news and updates in Google Workspace and Workspace123 and get special offers by subscribing to our newsletter.

Subscribe by email for news and updates