How to Set up the Default Google Drive Sharing Level of Google Workspace User’s Files and Folder

Quick and easy-to-follow guide for Google Workspace administrators

You can configure the default sharing level of all users’ newly created files in Google Drive.

What is the default Google Drive sharing level

When to update the default Google Drive sharing level settings

  • As a Google Workspace admin, you should not skip this setting – go ahead and configure it right away.

How to manage the default Google Drive sharing level settings in Google Workspace step-by-step with images

Step 1

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 2

Select Google Workspace.

Step 3

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 3

Click Drive and Docs. Make sure not to check the box to the left; just click the name.

Step 4

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 4

Click Sharing settings.

Step 5

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 5

Click Link sharing default.

Step 6

How To Set Up The Default Google Drive Sharing Level in Google Workspace - Step 6

Select the default sharing for newly created files:

  • OFF (only the owner has access until sharing manually)
  • ON – anyone at the Google Workspace account with the link (users in the domain who have the link can access)
  • ON – anyone at the Google Workspace account (any user in your Google Workspace can find and access)

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