How to Allow or Prevent Google Workspace Users From Accessing Google Calendar Offline

Quick and easy-to-follow guide for Google Workspace administrators

You can allow or prevent offline usage of Google Calendar.
When allowed, users can access Calendar using Google Chrome even if they have no internet connection.

How offline Calendar works

Some details about using Calendar offline:

When using Calendar offline, you can view your events from the last four weeks or any time in the future. You’ll see the state of your calendars and events from when you were last online. So you’ll only see updates when you connect to the internet again.
When you’re offline, you can’t create or edit events, email guests or access tasks and reminders. However, you can view events and perform other actions.
If you clear your browser’s cache, it will clear the data you can see offline in Google Calendar. Then you need to turn on the offline setting again to use Calendar offline.

How to allow or prevent users from using Google Calendar offline step-by-step with images

Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

Select Google Workspace.

Step 3

Click Calendar. Make sure not to check the box to the left; just click the service.

Step 4

Select the Advanced settings section.

Step 5

Next to Calendar web offline, check the box Allow using Calendar on the web when offline and click SAVE.

It may take up to 24 hours for the changes to complete.

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Control the Ability to Share Primary Google Calendars Externally

Allow or prevent sharing of primary calendars externally and specify the possible sharing levels.

Set the Default Sharing Level for All Users’ Primary Calendars

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Control the Ability to Share Secondary Google Calendars Externally

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Set the Default Sharing Level for All Users’ Secondary Calendars

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Allow or prevent the use of Google Calendar without an internet connection.

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Automatically add a link for video meetings with Google Meet to all user events.

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