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How to Create New Google Calendar Company Resources

Quick and easy-to-follow guide for Google Workspace administrators

If you are not sure what calendar resources are, check this quick introduction first.

Also, before you create resources, you should add buildings. Check the previous link to learn what they are, or click this one to see how to add them.

New calendar resources propagation

  • After adding Resources to your Admin console, it may take a little before they are available in Google Calendar.
  • In some cases, it may take longer, possibly even up to 24 hours.

How to create Google Calendar resources step-by-step with images

Step 1

How To Add New Google Calendar Resources in Google Workspace - Step 1

In the Admin console at https://admin.google.com, click the Buildings and resources icon.

Step 2

How To Add New Google Calendar Resources in Google Workspace - Step 2

Click OPEN in the Resource management section.

Step 3

How To Add New Google Calendar Resources in Google Workspace - Step 3

Hover over the ( + ) icon in the top left.

Step 4

How To Add New Google Calendar Resources in Google Workspace - Step 4

Click Add new resource to add resources one at a time, or Bulk upload resources to add many resources at once.

If you’re going to bulk-add resources, click here for the next steps. 

To add a single resource, continue to step 5.

Step 5

How To Add New Google Calendar Resources in Google Workspace - Step 5
  • First, specify its category and type.

  • Then place the resource in a building. If you haven’t added any yet, click here to see how.

  • ​Give it a name and capacity – the recommended number of people for the resource.

  • Next select Features. If you haven’t added any yet, click here to see how.

  • Then define the User-visible description – it will be visible to users in the resource info.

  • ​Optionally, add an internal description you can see in the Admin console.

  • ​Click ADD RESOURCE.

This is what you see after clicking Add new resource to add a single resource.

Step 6

How To Add New Google Calendar Resources in Google Workspace - Step 6

To bulk create calendar resources, follow the steps below

If you have many resources to add, uploading them all at once will save you some time and energy. Click Download blank CSV template.

Step 7

How To Add New Google Calendar Resources in Google Workspace - Step 7

Open Drive – https://drive.google.com and upload the .csv file you downloaded – Resources.csv.

Then right-click it and select Open with > Google Sheets.

Step 8

How To Add New Google Calendar Resources in Google Workspace - Step 8

Type your resources’ info under each column. The mandatory columns to fill out are:


The rest can be left blank, and you can always add that information later.

Step 9

How To Add New Google Calendar Resources in Google Workspace - Step 9

In the top left, click File > Download as > Comma-separated values.

Step 10

How To Add New Google Calendar Resources in Google Workspace - Step 10

​Go back to the Bulk upload resources dialogue, click ATTACH CSV and choose the file you exported.

Step 11

How To Add New Google Calendar Resources in Google Workspace - Step 11

Finally, click UPLOAD.

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