How to Create New Google Calendar Company Resources

Quick and easy-to-follow guide for Google Workspace administrators

If you are not sure what calendar resources are, check this quick introduction first.

Also, before you create resources, you should add buildings. Check the previous link to learn what they are, or click this one to see how to add them.

New calendar resources propagation

After adding Resources to your Admin console, it may take a little before they are available in Google Calendar.
In some cases, it may take longer, possibly even up to 24 hours.

How to create Google Calendar resources step-by-step with images

Step 1

In the Admin console at https://admin.google.com, click the Buildings and resources icon.

Step 2

Click OPEN in the Resource management section.

Step 3

Hover over the ( + ) icon in the top left.

Step 4

Click Add new resource to add resources one at a time, or Bulk upload resources to add many resources at once.

If you’re going to bulk-add resources, click here for the next steps.

To add a single resource, continue to step 5.

Step 5

First, specify its category and type.
Then place the resource in a building. If you haven’t added any yet, click here to see how.
Give it a name and capacity – the recommended number of people for the resource.
Next select Features. If you haven’t added any yet, click here to see how.
Then define the User-visible description – it will be visible to users in the resource info.
Optionally, add an internal description you can see in the Admin console.
Click ADD RESOURCE.

This is what you see after clicking Add new resource to add a single resource.

Step 6

To bulk create calendar resources, follow the steps below

If you have many resources to add, uploading them all at once will save you some time and energy. Click Download blank CSV template.

Step 7

Open Drive – https://drive.google.com and upload the .csv file you downloaded – Resources.csv.

Then right-click it and select Open with > Google Sheets.

Step 8

Type your resources’ info under each column. The mandatory columns to fill out are:

Resource Id
Resource Name
Building ID (if you haven’t added buildings yet, click here and follow the steps)
Resource Category
Floor Name
Capacity.

The rest can be left blank, and you can always add that information later.

Step 9

In the top left, click File > Download as > Comma-separated values.

Step 10

Go back to the Bulk upload resources dialogue, click ATTACH CSV and choose the file you exported.

Step 11

Finally, click UPLOAD.

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What Are Buildings and Resources: Quick Introduction

Learn what buildings and calendar resources are.

Control if Users Can Book Resources Shared as Free/Busy

Enable to hide sensitive event information from users while allowing them to book resources.

Add a Calendar Resource to Google Workspace

Create a new resource calendar.

View All Google Workspace Calendar Resources

See the list of all company calendar resources.

Add New Calendar Resource Features

Each calendar resource can have different features.

Edit a Calendar Resource

Update a calendar resource.

Export All Calendar Resources From Google Workspace

Download a list of calendar resources.

Delete a Calendar Resource

Permanently remove a resource.

Add Work Buildings to Google Workspace

Add work buildings that contain calendar resources.

View All Work Buildings

See the list of all company buildings.

Edit Buildings Information

Update a building’s information.

Export All Buildings From Google Workspace

Download a list of buildings.

Delete Buildings From Google Workspace

Permanently remove a building.

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