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Google Workspace Services Management:
Ultimate Admin Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Google Workspace Services Management

Google Workspace services management: A quick introduction

Welcome to the Google Workspace services management training for administrators!

What you will learn during the services management training

This beginner-friendly walkthrough guide will teach you how to handle anything related to Google Workspace applications management for your organization.

Enable or disable access to Google Workspace applications

Google Workspace grants you complete power over what services your users can access.

For example, you can choose to block Gmail for some users or block YouTube for others.

Making changes like that is easy, and you will see how to do it step by step in this training.

Manage third-party marketplace apps

Marketplace apps are additional paid services you can connect to Google Workspace, usually created by third-party developers, not Google.

You can allow or prevent users from installing apps from the Google Workspace Marketplace, or only allow specific apps and block all others. You can also choose to force-install marketplace apps to users’ accounts.

Control what users can and can't do with the Google Workspace services

As the Google Workspace administrator, you need to decide what your users can do with each service. You can enable or disable almost any important feature in the core services such as Google Drive, Google Calendar, Google Meet, etc.

For example, you may not want them to be able to share Google Drive content externally, and this training is where you learn how to do that.

Make use of other settings related to the main Google workspace services

Last but not least, you will also see how to use other service-related settings.

For example, you can see how to:

  • Manage shared drives.
  • Transfer ownership of Google Drive data from one user to another.
  • Manage Google Calendar buildings and resources.
  • Transfer ownership of Google Calendar events from one user to another.
  • and more.

Who should do this training

Maybe you are wondering if this training is right for you or if it’s worth doing. You absolutely should do it if:

  • You want to get started with Google cloud solutions.
  • You are totally new to the Google Workspace suite.
  • You already feel at home as a Google Workspace administrator.
  • You want to access Google Workspace-related information (partners and support technicians)

Requirements

For you to do this training, you should:

  • It’s best to have basic knowledge of some entry-level IT concepts but don’t worry if you don’t. We try to make everything as simple as possible and even avoid technical terms so that the content is accessible and easy to digest, even for beginners. 
  • You should have an active Google Workspace admin account to follow the steps as you go through the training. If you don’t, start from here.

How the services management training works

We help you do things step-by-step with images accompanying the instructions for each action you need to take. Say hi to easy-to-follow directions that you can follow at your own pace! You couldn’t get lost if you wanted to, even if you aren’t tech-savvy.

The training is flexible, and there is no fixed way to do it. It is up to you to use it as you see fit.

  • You can go through every article in this training one by one, like a course, and become a total Google Workspace master.
  • You can also skip anything that you don’t really need at this time and come back later.
  • You can revisit things you want to remember at any time.

How long the training takes to complete

  • How much time you need depends entirely on what you want from the training, but generally, it won’t take long to complete.
  • The content is super easy to go through, and you can choose to skip anything that is not beneficial for you at the moment.

Table of contents

Please note that we have another training covering Google Workspace email management – click here to browse it if you want to manage emails and Gmail settings.

We divided the Google Workspace applications management training into different sections. Each section covers specific related topics.

Let’s describe each section quickly to get an idea of what you can expect to find in this training.

Enable or Disable Services Icon

Enable or Disable Services

We start this training with the Enable or Disable Services section, where you will learn how to allow or block Google services and Marketplace apps. This is essential to Google cloud management.

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Google Drive Menu Icon

Manage Google Drive as an admin

In the Google Drive section, we will teach you how to manage Google Drive storage and data migration, control sharing settings, enable or disable features and manage shared drives.

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Google Calendar Menu Icon

Manage Google Calendar as an admin

The Google Calendar section is about managing Google Calendar data, restricting calendar sharing, and configuring settings, features, buildings, and resources.

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Google Meet Menu Icon

Manage Google Meet as an admin

The Google Meet section covers settings related to the Google Meet service.

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Google Chat Menu Icon

Manage Google Chat as an admin

The Google Chat section covers settings related to the Google Chat service.

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Google Sites Menu Icon

Manage Google Sites as an admin

The Google Sites section shows you how to control site creation and sharing.

 

You will also see how to connect a Google Sites website to your domain.

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Google Currents Icon

Manage Google Currents as an admin

Google Currents shows you how to manage Google Currents settings and create, view, and delete users' profiles.

 

We will add tutorials for any remaining features that come with higher-tier editions such as Google Workspace Enterprise soon.

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How to access the Google Workspace services management training quickly

  • To quickly access a specific part of the training, open the site and use the navigation menu on top.
  • Start from Google Admin Help, then Service Management, and then select a section you are interested in.

Is Workspace123 affiliated with Google?

No, we are not affiliated with Google. However, we absolutely love their services. It is quite literally true that we know Google Workspace better than the palms of our hands.

We are proud to say that we have been in the business of supporting Google Workspace administrators and end-users with every conceivable task for almost a decade.

We have assisted a wide range of organizations of all sizes, from startups and small businesses to enormous organizations employing tens of thousands of people.

How is this Google Workspace training better than other options out there?

This question should rather be, “How isn’t it better?”.

  • It is cheaper (completely free) and often more effective than hiring someone to help.
  • It is easier to follow and understand than Google’s Help Center, YouTube videos, or any other resource you can find.
  • It is easier, faster, and usually more effective than contacting Google Workspace support or any live person. You don’t need to wait in a queue, talk or chat with anyone, wait for them to reply, or deal with someone inexperienced.

  • On the other hand, we are there for you at any time, and it only takes seconds to find what you need and get things done.

Workspace123 provides the smartest, quickest, most user-friendly, and by far the most enjoyable way to get help as a Google Workspace customer.

We put together all you may need to know thoughtfully, with your convenience as the top priority. You get maximum results with minimum effort.

Other frequently asked questions (FAQ)

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