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Google Workspace Security:
The Ultimate Step-By-Step Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Security Management

Google Workspace security: A quick introduction to the admin training

Welcome to the Google Workspace cloud security management training for administrators!

What you will learn during the security training

Secure Google Workspace

Account security and data protection are absolutely essential for business users. This training will help you ensure you take advantage of the real security Google Workspace offers.

Protect your Google Workspace cloud data

This beginner-friendly walkthrough guide will help you learn how to maximize security with features such as two-step verification and third-party app blocking. 

Who should do this training

Maybe you are wondering if this training is right for you or if it’s worth doing. You absolutely should do it if:

  • You want to get started with Google Workspace cloud products.
  • You are completely new to Google Workspace
  • You already are a Google Workspace administrator.
  • You want to access Google Workspace-related information (partners and support technicians)
  • A secure Google Workspace is a top priority for you.

Requirements

For you to do this training, you should:

  • It’s best to have basic knowledge of some entry-level IT concepts but don’t worry if you don’t. We try to make everything as simple as possible and even avoid technical terms so that the content is accessible and easy to digest, even for beginners. 
  • You should have an active account to follow the steps as you go through the training. If you don’t, start from here.

How the training works

We help you do things step-by-step with images accompanying the instructions for each action you need to take. Say hi to easy-to-follow directions that you can follow at your own pace! You couldn’t get lost if you wanted to, even if you aren’t tech-savvy.

The training is flexible, and there is no fixed way to do it. It is up to you to use it as you see fit.

  • You can go through every article in this training one by one, like a course, and become a total Google Workspace cloud security master.
  • You can also skip anything that you don’t really need at this time and come back later.
  • You can revisit things you want to remember at any time.

How long the training takes to complete

  • How much time you need depends entirely on what you want from the training, but generally, it won’t take long to complete.
  • The content is super easy to go through, and you can choose to skip anything that is not beneficial for you at the moment.

Table of contents

We divided the Google Workspace security management training into different sections. Each section covers specific related topics under the general Google workspace security category.

Let’s describe each section quickly to get an idea of what you can expect to find in this training.

Account Recovery Icon

Account Recovery

We start with the Account Recovery section, which shows how to control account recovery and add recovery details.

 

You will also see how to secure access to your account if you forget your username or password.

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Password Management Icon

Passwords and Login

The Passwords and Login section covers the topic of passwords, from choosing a strong and secure password to configuring password management settings for Google Workspace users in your account.

 

You will also see how to enable or disable login verification policies that take security to new heights.

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Two-Step Verification Icon

Two-Step Verification

The Two-Step Verification section will show you how to enhance your Google Workspace security with what is also known as two-factor authentication.

 

You will learn what it is, how to configure it in different ways, enforce it, take advantage of other administrator controls, and more.

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Alerts Icon

Alerts and Activity Rules

Alerts and Activity Rules will teach you to view and investigate alerts related to potential issues affecting your domain, cloud services and user accounts.

 

You will also see how to set up new custom alerts that notify you when specific events occur, so you can always stay on top of things.

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Third-Party Apps Icon

Third-Party Apps and APIs

In Third-Party Apps and APIs, you will learn how to secure your account even further by controlling access to third-party apps and APIs.

 

You can take advantage of the high-level data security Google promises by preventing users from allowing less secure apps to access their data. Sometimes, it's best to to restrict access to the core Google Workspace services altogether.

 

We will also introduce you to Single Sign-On.

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Security and Privacy Icon

Security and Privacy

The Security and Privacy section contains information about Google's security standards, privacy certifications, third-party audits of Google products, third-party subprocessors, cloud data storage, and more.

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Other security-related content for Google Workspace administrators

It’s also important to note that we covered other security-related topics in other courses. This one only covers the absolute core security settings that don’t fall into any other category.

However, there are many more security-related settings and features in your Google Workspace account:

  • For example, you can click here and then select the Security tab to see how to manage users’ security settings.
  • You can click here for a section dedicated to reports and event logs.
  • You can click here to see how to restore Google Drive file and folder data and Gmail email data.
  • Click here for the Email Safety section, which covers email-related security settings and advice.
  • Click here for security settings available in Google Groups.
  • Click here for our Services Management Guide, covering security settings for specific services such as Google Drive, Google Calendar, Google Meet, etc.
  • Click here to learn how to set up and use Google Vault to retain, search, and export Google Workspace data.
  • Click here for our Device Management Guide, covering security settings for mobile devices.
  • Click here for our Chrome Management Guide, covering security settings for Google Chrome.
  • Soon, we will add content related to DLP (data loss prevention) settings for Enterprise accounts, designed to prevent Google Workspace users from leaking sensitive cloud data outside the domain.

How to access the Workspace security training quickly

  • To quickly access a specific part of the Workspace security training, use the navigation menu on top.
  • Start from Google Admin Help, then Security Management, and then select a section you are interested in.

Is Workspace123 affiliated with Google?

No, we are not affiliated with Google. However, we absolutely love their services. It is quite literally true that we know Google Workspace better than the palms of our hands.

We are proud to say that we have been in the business of supporting Google Workspace administrators and end-users with every conceivable task for almost a decade.

We have assisted a wide range of organizations of all sizes, from startups and small businesses to enormous organizations employing tens of thousands of people.

How is this Google Workspace training better than other options out there?

This question should rather be, “How isn’t it better?”.

  • It is cheaper (completely free) and often more effective than hiring someone to help.
  • It is easier to follow and understand than Google’s Help Center, YouTube videos, or any other resource you can find.
  • It is easier, faster, and usually more effective than contacting Google Workspace support or any live person. You don’t need to wait in a queue, talk or chat with anyone, wait for them to reply, or deal with someone inexperienced.

  • On the other hand, we are there for you at any time, and it only takes seconds to find what you need and get things done.

Workspace123 provides the smartest, quickest, most user-friendly, and by far the most enjoyable way to get help with Google Workspace.

We put together all you may need to know thoughtfully, with your convenience as the top priority. You get maximum results with minimum effort.

Other frequently asked questions (FAQ)

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