Google Workspace Groups Management:
Ultimate Admin Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Google Groups management: A quick introduction

Welcome to the Google Workspace groups management training for administrators!

What you will learn during the Google Groups management training

This beginner-friendly walkthrough guide will teach you how to handle anything related to Google Workspace groups management for your organization.

Learn the basics of Google Groups administration

Group management is essential to Google Workspace, and every administrator should know the basics.

This training will introduce you to Google Groups. You will then learn how to create a new email address as a group inbox, configure its initial settings, and handle other basic group management tasks.

Manage Google Group members

Managing members is essential for anyone dealing with groups.

You will see how to add group members one at a time, add multiple members at once, view, export, and work with the group members list.

You will also see how to change group members’ roles, posting permissions, and email delivery settings in the group.

Control account-wide group settings as a Google Workspace admin

Your Google Workspace admin settings include controls that apply to all groups in your domain.

We will guide you step by step to ensure they are appropriately configured.

Control group-specific settings

Last but not least, every group has settings that apply specifically to it.

Group settings allow you to specify who can do what in the group, what features are available to group members, and how the group works.

You can fine-tune your groups and get them to work precisely as you wish to fulfil specific needs.

For example, you may want to turn a group into a support forum where people can open a ticket by sending it to the group email address. You can do that by enabling specific group features.

Who should do this training

Maybe you are wondering if this training is right for you or if it’s worth doing. You absolutely should do it if:

You want to get started with Google Workspace cloud services.
You are totally new to Google Workspace.
You already are a Google Workspace administrator.
You want to access Google Workspace-related information (partners and support technicians)
You need to create and manage Google Groups in your Google Workspace account.

Requirements

For you to do this training, you should:

It’s best to have basic knowledge of some entry-level IT concepts but don’t worry if you don’t. We try to make everything as simple as possible and even avoid technical terms so that the content is accessible and easy to digest, even for beginners.
You should have an active Google Workspace admin account to follow the steps as you go through the training. If you don’t, start from here.

How the email groups management training works

We help you do things step-by-step with images accompanying the instructions for each action you need to take. Say hi to easy-to-follow directions that you can follow at your own pace! You couldn’t get lost if you wanted to, even if you aren’t tech-savvy.

The training is flexible, and there is no fixed way to do it. It is up to you to use it as you see fit.

You can go through every article in this training one by one, like a course, and become a total Google Workspace groups master.
You can also skip anything that you don’t really need at this time and come back later.
You can revisit things you want to remember at any time.

How long the training takes to complete

How much time you need depends entirely on what you want from the training, but generally, it won’t take long to complete.
The content is super easy to go through, and you can choose to skip anything that is not beneficial for you at the moment.

We divided the Google Workspace groups training into different sections. Each section covers specific topics related to Google Groups.

Let’s describe each section quickly to get an idea of what you can expect to find in this training.

Google Groups Basics

We start with the Google Groups Basics section, where you will find out what Google Groups are, learn how to create and delete them, add an alias email address, and more.

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Group Members

Then we go on to the Members section, which shows how to manage group members.

You will learn how to add and delete members, import members, download the members list, update posting and delivery permissions, and perform other member-management tasks in a Google Group.

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Group Posting

This section is about group Posting. Sending emails to the group email is not the only way to message a group.

Here, you will learn how to post to a group and see some of the post-related options in a Google group's user interface.

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Global Groups Settings

Global Settings is where you will set up your general Google Workspace account-wide settings that apply to all Google groups.

For example, you can control whether group owners can allow external people to send messages to internal groups, prevent them from adding any external email address as a group member, and more.

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Individual Group Settings

Last but not least, the Individual Group Settings shows you how to manage individual groups' settings related to access and visibility, the Google Groups user interface, emails, and moderation.

This section will show you how to control who can send to a group's email address, who can send on behalf of a group, who can join a group, who can read group messages, and much more.

This is also where you learn to enable settings such as the collaborative inbox, which unlocks additional features in a group.

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How to access the groups training quickly

To quickly access a specific part of the guide, use the navigation menu on top.
Start from Google Admin Help, then Google Groups Management, and then select a section you are interested in.

Is Workspace123 affiliated with Google?

No, we are not affiliated with Google. However, we absolutely love their services. It is quite literally true that we know Google Workspace better than the palms of our hands.

We are proud to say that we have been in the business of supporting Google Workspace administrators and end-users with every conceivable task for almost a decade.

We have assisted a wide range of organizations of all sizes, from startups and small businesses to enormous organizations employing tens of thousands of people.

How is this Google Workspace training better than other options out there?

This question should rather be, “How isn’t it better?”.

It is cheaper (completely free) and often more effective than hiring someone to help.
It is easier to follow and understand than Google’s Help Center, YouTube videos, or any other resource you can find.
It is easier, faster, and usually more effective than contacting Google Workspace support or any live person. You don’t need to wait in a queue, talk or chat with anyone, wait for them to reply, or deal with someone inexperienced.
On the other hand, we are there for you at any time, and it only takes seconds to find what you need and get things done.

Workspace123 provides the smartest, quickest, most user-friendly, and by far the most enjoyable way to get help with Google Workspace.

We put together all you may need to know thoughtfully, with your convenience as the top priority. You get maximum results with minimum effort.

Google Workspace Groups Management:
Ultimate Admin Guide

A FREE STEP-BY-STEP WALKTHROUGH TRAINING WITH IMAGES
FOR GOOGLE WORKSPACE ADMINISTRATORS

Google Groups management: A quick introduction

What you will learn during the Google Groups management training