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How to Create Custom Roles for Members of a Google Group

Quick and easy-to-follow guide for Google Workspace administrators

What are group roles

  • Group roles determine the permissions members have to do things in a group.
  • The default roles are Owner, Manager, and Member.

When to create custom group roles

  • Sometimes you may want to grant specific roles in a group which don’t precisely fit the default roles – Owner, Manager, or Member. 
  • For example, you may want someone to moderate pending messages without granting them other manager permissions. 
  • This is where custom roles come in.

How to create custom group roles step-by-step with images

Step 1

How To Create Custom Roles For Members Of A Google Group - Step 1

Go to Groups at https://groups.google.com and find the group in one of the directories listed on the left: My groups, Recent groups, All groups, or Favorite groups. Then click the three dots icon to the right and select Group settings.

Step 2

How To Create Custom Roles For Members Of A Google Group - Step 2

In the Member moderation section at the bottom of the page, click the Create custom role button.

Step 3

How To Create Custom Roles For Members Of A Google Group - Step 3

Give your new role a name and description and click Create role.

Step 4

How To Create Custom Roles For Members Of A Google Group - Step 4

Click the pencil button to the right of the role to assign it to group members, edit the role or delete it.

Step 5

How To Create Custom Roles For Members Of A Google Group - Step 5

Note that there is no way to restore a role after deleting it.

Step 6

How To Create Custom Roles For Members Of A Google Group - Step 6

Then to the right of any permission in the group settings, click the + No additional custom roles drop-down menu on the right and click the custom role, then click Apply.

Step 7

How To Create Custom Roles For Members Of A Google Group - Step 7

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