How to Update a Google Group Member’s Posting Permissions

Quick and easy-to-follow guide for Google Workspace administrators

You can control if specific group members can post to a group or not or have all their posts go to the group’s moderation queue for review by a moderator.

Group member posting permissions

Every group member has their email posting permissions in the group. You can choose between the following:

  • Allowed – the user can post
  • Not allowed – the user can’t post
  • Moderated – moderators must approve the user’s posts

How to manage group members’ posting permissions step-by-step with images

Step 1

How To Update A Google Group Member's Posting Permissions - Step 1

Go to Groups at https://groups.google.com and find the group in one of the directories listed on the left: My groups, Recent groups, All groups, or Favorite groups. Then click the three dots icon to the right and select Group settings.

Step 2

How To Update A Google Group Member's Posting Permissions - Step 2

In the menu on the bottom left, select Members.

Step 3

How To Update A Google Group Member's Posting Permissions - Step 3

Click the option under the Posting column on the right side of a member’s row in the list.

Step 4

How To Update A Google Group Member's Posting Permissions - Step 4


  • Allowed to allow the member to post;
  • Not allowed to disable the member’s ability to post;
  • Moderated to allow posting, but have the posts go to the moderation queue, where they need to be approved by a moderator before reaching all group members.

Step 5

How To Update A Google Group Member's Posting Permissions - Step 5

You can also check the boxes to the left of multiple users to select them and then click the Change posting button on top.

Step 6

How To Update A Google Group Member's Posting Permissions - Step 6

Members subject to moderation will go to the Conversations > Pending page, accessible from the group settings menu on the bottom left. 

Moderators can view pending posts and approve or reject them before they make it to the group.

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