How to Add All Your Google Workspace Users as Members of a Google Group

Quick and easy-to-follow guide for Google Workspace administrators

You can add everyone in your Google Workspace account and future users you haven’t created yet as members of a Google Group. 

Limitations of adding all Google Workspace users as members of a group

  • However, note that if you use this approach, all users will be counted as a single entity, so if you later want to remove an individual member or update their role or other settings, it’s not going to be possible.
  • You’ll only be able to update all members at once.

How to add all Google Workspace users as members of a group step-by-step with images

Step 1

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 1

To get to a group’s settings, type its name or email in the search on top at https://admin.google.com and click it when suggested below.

Alternatively, click the Groups icon, and after that, click the group’s name.

Step 2

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 2

On the group’s page, select the Members section.

Step 3

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 3

Click Add members above the members list.

Step 4

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 4

Click Advanced at the bottom left.

Step 5

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 5

Check the Add all current and future users of the organization to this group with All Email setting box and click ADD TO GROUP.

Step 6

How To Add All Your Google Workspace Users As Members Of A Google Group - Step 6

Done – as explained initially, you get a single entity called All users in the organization added to the members list.

It is not possible to remove an individual user from “All users in the organization” or update their role or other settings. You’ll only be able to update all members at once. 

However, you can still add members individually and update their roles that way.

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