How to Share a Google Forms File With Collaborators or Send It to Others to Fill Out

Quick and easy-to-follow guide for Google Drive users

You can allow others to edit and send a Google Forms file. Follow the steps below.

Alternatively, click here if you want to send a form for others to fill out.

How to share a Google Forms file with collaborators step-by-step with images

Step 1

Go to Google Drive at https://drive.google.com and double-click a form to open it in editing mode.

Step 2

Click the three dots (More) icon next to the SEND button in the top right.

Then select Add collaborators.

Step 3

Add anyone you want to add as an editor by typing their email address or name in the Add people and groups search bar.

People in your Contacts list at https://contacts.google.com get suggested automatically – in this case, you can click them to add them without typing their full email address.

Step 4

You can’t add people as Commenters or Viewers here – you can only add Editors.

Type text into the Message box to add a note to the standard notification message.

When you’re ready, click the blue Send (or Share) button.

It will say Send if you’ve checked the Notify people box to send an email notification to let people know you’ve shared something with them. It changes to Share when the Notify people box is unchecked.

How to send a Google Forms file for others to fill out

Step 1

To send the form to have someone fill it out, click the SEND button in the top right when viewing it in editing mode.

Step 2

Manage Google Forms sending settings

Check the box Automatically collect respondent’s email address on top to see respondents’ email addresses.

Next to Send via, choose to send the form via Email, Link, or Embed it to a web page. You can also share it via Facebook or Twitter.

If you choose the Email option, make sure to check the Include form in email box.

-The Subject will be populated based on your form’s name by default.

-The default Message is always “I’ve invited you to fill out a form.” You can’t change the default message, but you can change the message each time you send the form.

Step 7

If you choose to get a link to share the form, you can check the Shorten URL box to get a shorter link. Click Copy to copy the link.

Step 8

If you want to embed the form to a website page, you can adjust the Width and Height. Then and click Copy to copy the embed code that you need to insert into your page.