How to Search in Shared Drives

Quick and easy-to-follow guide for Google Drive users

You can quickly find files or folders in a shared drive by searching.

How to search for files and folders in a shared drive step-by-step with images

Step 1

How To Search For Items In Shared Drives - Step 1

Go to Google Drive at and click Shared drives on the left.

Right-click a shared drive and select Search within the shared drive (named Billing Team Drive in this image)

Step 2

How To Search For Items In Shared Drives - Step 2

You can type something in the search bar or click the Search options icon on its right side to display options.

Step 3

How To Search For Items In Shared Drives - Step 3

You can search by title and even content, including words featured in pictures and PDF files.

The top results appear below as you type. You can press the Enter key on your keyboard to display all results.

You can also click one of the icons below to look for specific items, such as Documents, Spreadsheets, Sites, Folders, Presentations, PDFs, and items edited today.

Click Advanced Search at the bottom to view more options that help you narrow down your search results so that you can be even more specific.

Step 4

How To Search For Items In Shared Drives - Step 4

Advanced shared drive search options

The advanced search options are the following:

  • Type – files of a specific kind, such as Folder, Document, Spreadsheet, Audio, Video, .pdf, etc.
  • Owner – lets you search by owner. Not relevant here.
  • Location – lets you choose a specific location in Google Drive to search. You can also look for items in Trash or Starred.
  • Date modified – allows you to search only for items that have been modified in a specific time range.
  • Item name – lets you enter a term that matches part of the file name.
  • Has the words – lets you look for words found in the file.
  • Shared to – finds items shared with a specific email address.
  • Follow up – can be used if the file has action items assigned to you or suggestions in files you own.

You can click RESET at the bottom to reset the search terms.

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