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The Ultimate Google Drive Help Guide:
Learn Google Drive Now

A FREE STEP-BY-STEP GOOGLE DRIVE TRAINING WITH IMAGES

Google Drive Training

The ultimate guide to Google Drive: a quick introduction

Welcome to the ultimate guide to Google Drive!

Learning how to use Google Drive and set it up to fit your exact needs has never been simpler. 

What you will learn during the Google Drive training

Google Drive is a file storage and sharing app you can access on any device. It makes it easy for you to store and access files and folders online and collaborate on documents with others in real-time.

This beginner-friendly training contains all you need to know about Google Drive’s features and settings – it covers every single option.

From uploading content and creating documents to sharing, sorting, searching, using shared drives, and more, all you need to know is here.

See how to add, remove, and manage files and folders in Google Drive

We’ll start the training by showing you the absolute basics of Google Drive – adding and removing files and folders. You will see how to upload from your computer, create Google Docs, Sheets, Forms, and other files, convert Office files automatically, and more.

We will also look at all your options when managing files and folders in Google Drive, such as moving, renaming, making copies, downloading, etc.

Learn how to share Google Drive files and folders with other people

Sharing Google Drive files and folders with other people is a big part of what makes the service so valuable.

We will go step by step through everything related to Google Drive sharing, such as sharing with others, viewing items shared with you, transferring ownership, updating sharing permissions, and more.

Get to know Google Drive's interface and make the best use of your settings

Next, we’ll look at Google Drive’s web user interface and what you can do to personalize it and make your files and folders easier to access.

You will also see how to access Google Drive offline, enable notifications, and more.

Find out what shared drives are and how to create, manage, and use them

Shared drives are the group version of Google Drive, where multiple users can upload and work on files and folders in the same drive together.

We will show you how to create and manage shared drive members and settings.

Who should do this training

Maybe you are wondering if this training is right for you or if it’s worth doing. You absolutely should do it if:

  • You have a free Google account and want to learn how to use Google Drive.
  • You are a Google Workspace user or administrator and want to learn Google Drive.
  • You already have experience with Google Drive but need help finding out how to do specific things or would like to learn more.

Requirements

For you to do this training, you should:

  • It’s best to have basic knowledge of some entry-level IT concepts but don’t worry if you don’t. We try to make everything as simple as possible and even avoid technical terms so that the content is accessible and easy to digest, even for beginners. 
  • You should have an active Google Workspace account or a free Google account to follow the steps as you go through the training. Click here for assistance with getting started with Google Workspace.

How the training works

We help you do things step-by-step with images accompanying the instructions for each action you need to take. Say hi to easy-to-follow directions that you can follow at your own pace! You couldn’t get lost if you wanted to, even if you aren’t tech-savvy.

The training is flexible, and there is no fixed way to do it. It is up to you to use it as you see fit.

  • You can go through every article in this training one by one, like a course, and become a total Google Drive master.
  • You can also skip anything that you don’t really need at this time and come back later.
  • You can revisit things you want to remember at any time.

How long the training takes to complete

  • How much time you need depends entirely on what you want from the training, but generally, it won’t take long to complete.
  • The content is super easy to go through, and you can choose to skip anything that is not beneficial for you at the moment.

Table of contents

We divided the Google Drive training into different sections. Each section covers specific related topics.

Let’s describe each section quickly to get an idea of what you can expect to find in this training.

Add or Remove Drive Items Icon

Add and Remove Content

We start this training with some essential information in the Add and Remove Content section.

 

You will see how to upload a file or folder, create Google Docs, convert an image or .pdf to a text document, use Google Drive's settings to convert a Microsoft Office document to a Google file automatically, and more.

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General Drive Actions Icon

General Actions

General Actions is about actions you have at your disposal regarding Google Drive items, such as renaming, copying, downloading, checking file activity, and more.

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Sharing Drive Items Icon

Sharing

Moving on to the Sharing section, we will show you how to share Google Drive content with others, view content shared with you, unshare, transfer ownership, control sharing permissions, and more.

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Interface Icon

User Interface

User Interface is about becoming familiar with the Google Drive web interface and configuring related settings.

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Sorting Drive Items Icon

Sorting

Sorting your drive files and folders is essential. This section teaches you to create a Google Drive folder, move it, color it, etc.

 

You will also see how to sort content with folders, stars, workspaces, and more.

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Searching for Drive Items Icon

Searching

You need to know how to find content in Google Drive quickly and how to find missing content by Searching.

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Shared Drives Icon

Shared Drives

Next, you will learn what Shared Drives are and how to create them, manage access permissions, update settings, and more.

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Other Drive Settings Icon

Other Settings and Options 

We wrap things up with the Other Settings and Options section, covering everything else. You will see how to enable notifications, sync Google Drive offline, and install add-ons.

 

In the near future, we will also add information on installing and using the Google Drive app for desktop computers.

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How to access the Google Drive help pages quickly

  • To quickly access a specific part of the training, use the navigation menu on top of the page.
  • Start from Google Apps Help, then Google Drive, and then select a section you are interested in.

Is Workspace123 affiliated with Google?

No, we are not affiliated with Google. However, we absolutely love their services. It is quite literally true that we know Google Workspace better than the palms of our hands.

We are proud to say that we have been in the business of supporting Google Workspace administrators and end-users with every conceivable task for almost a decade.

We have assisted a wide range of organizations of all sizes, from startups and small businesses to enormous organizations employing tens of thousands of people.

How does this training compare vs other options?

This question should rather be, “How isn’t it better?”.

  • It is cheaper (completely free) and often more effective than hiring someone to help.
  • It is easier to follow and understand than Google’s Help Center, YouTube videos, or any other resource you can find.
  • It is easier, faster, and usually more effective than contacting Google Workspace support or any live person. You don’t need to wait in a queue, talk or chat with anyone, wait for them to reply, or deal with someone inexperienced.

  • On the other hand, we are there for you at any time, and it only takes seconds to find what you need and get things done.

Workspace123 provides the smartest, quickest, most user-friendly, and by far the most enjoyable way to get help with Google Workspace.

We put together all you may need to know thoughtfully, with your convenience as the top priority. You get maximum results with minimum effort.

Other frequently asked questions (FAQ)

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