The Difference Between Primary and Secondary Calendars in Google Calendar

Quick and easy-to-follow introduction for Google Calendar users

Primary calendars in Google Calendar

In Google Calendar https://calendar.google.com, your primary calendar is the one named after your user account’s first and last name. It’s always the first calendar you see on top of the My calendars list on the left.

The name of this account is Workspace123 Team, which is why the primary calendar in the previous image is named that way.

You can change the primary calendar’s name as shown here.

Secondary calendars in Google Calendar

In Google Calendar https://calendar.google.com, you create a secondary calendar by clicking the + button to the right of Other calendars, then selecting Create new calendar.

Other system calendars such as the Birthdays calendar are also secondary.

Super Admins can access all calendars

Super Admins always have full access to all users’ calendars by default. There is no way to disable this.

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Control the Ability to Share Primary Google Calendars Externally

Allow or prevent sharing of primary calendars externally and specify the possible sharing levels.

Set the Default Sharing Level for All Users’ Primary Calendars

Choose the internal default sharing level of users’ primary calendars.

Control the Ability to Share Secondary Google Calendars Externally

Allow or prevent sharing of secondary calendars externally and specify the possible sharing levels.

Set the Default Sharing Level for All Users’ Secondary Calendars

Choose the internal default sharing level of users’ secondary calendars.

Display Warnings When Users Invite External Guests to Events

Enable to have a warning displayed when inviting guests outside the domain.

Control if Users Can Book Resources Shared as Free/Busy

Enable to hide sensitive event information from users while allowing them to book resources.

Control if Users Can Access Google Calendar Offline

Allow or prevent the use of Google Calendar without an internet connection.

Control if Users Can Add Their Working Hours to Google Calendar

Allow users to specify their working hours in Google Calendar.

Automatically Add Google Meet Links to All Calendar Events

Automatically add a link for video meetings with Google Meet to all user events.

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