How to Share a Calendar in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

There are a few ways to share a calendar with someone. In this tutorial, we’ll cover three of them:

Direct sharing – follow the first steps below.
Sharing with a link – click to see the steps.
Sharing with a public address – click to see the steps.

When you should share your calendar

You can grant someone access to a calendar by sharing it.

How to share a Google calendar with others step-by-step with images

Step 1

Go to Google Calendar at https://calendar.google.com, hover over the calendar on the left under My calendars and click the three dots icon that appears there (Options for -calendar name-).

Step 2

Select Settings and sharing.

Step 3

Select Share with specific people under your calendar on the left.

Step 4

Click Add people.

Step 5

Type the email addresses of people you want to share the calendar with.

If you have them as contacts in Google Contacts, they will appear below if you type their names or email, and you can click to select them.

Step 6

After adding everyone, click Permissions to specify what they can do on the calendar.

Step 7

See only free/busy (hide details) only lets people check when you are busy with other events and see when you have free time, but they can’t see any details of your events.

See all event details lets people find details for all events except those marked private. They can also find the time zone setting for the calendar and subscribe for email alerts when events are created, changed, canceled, replied to, or coming up.

Make changes to events allows people to add, delete, restore and edit events on the calendar, see all events details, see all event details, and subscribe to alerts.

Make changes & manage sharing makes someone a co-owner of the calendar – they have full permissions, including removing your access to the calendar. They can update any settings they like and do anything with events and alerts.

Step 8

Under Share with specific people, you can see the people you have shared your calendar with and their permission level to the right.

Step 9

People you shared the calendar with receive an email notification.

They must click the Add this calendar link to add the calendar. Otherwise, they won’t see it at https://calendar.google.com.

Step 10

After that, they must click Add.

Step 11

The calendar now appears on the left under Other calendars.

How to share a calendar with a link

Step 1

Here is the second way to share your calendar with someone.

Hover over it and click the three dots (Options), and select Settings and sharing – like you did the first time.

Step 2

Then on the left, under the calendar’s name, select Access permissions.

Step 3

In the Access permissions, you can make the calendar available to the public or anyone in the organization by checking the boxes.

You can also configure the permission level to the right.

Click Get shareable link.

Step 4

Click Copy link to copy the link, then send it to someone, and by going to that link, they can add your calendar to their Other calendars.

How to share a calendar’s public address

Step 1

You can also share your calendar with someone by sending the calendar’s public address in iCal format.

In the Settings and sharing, click Integrate calendar below your calendar’s name.

Step 2

Then copy the Public address in iCal format and send it to someone.

Step 3

In their Google Calendar, they can click + Add other calendars on the left next to Other calendars.

Step 4

Then they will select From URL.

Step 5

Finally, pasting the URL you sent them allows them to add the calendar.

That's all! You reached the end of the article. Continue to:

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Create a New Calendar

Create a new secondary calendar.

Add Someone’s Calendar

Subscribe to another person’s calendar.

What Are Primary and Secondary Calendars in Google Calendar

Learn which calendars are primary and which ones are secondary.

Browse and Add Resources and Other Calendars

Browse and add company resource calendars and other calendars of interest.

Unsubscribe From a Calendar to Stop Seeing It

Stop seeing a calendar you don’t need.

Share a Calendar With Other People

Grant someone else access to your calendar.

Show or Hide a Calendar

Display or hide a calendar from your list of calendars.

Delete a Calendar

Permanently remove a calendar.

Export Google Calendar Events

Export events from one or more calendars.

Import Calendar Events to Google Calendar

Add calendars and events from other services to Google Calendar.

Embed a Calendar to a Webpage

Insert and display a calendar on a website page.

Connect a Third-Party Service to Google Calendar

Grant third-party app access to your calendar.

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How to Share a Calendar in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

When you should share your calendar

How to share a Google calendar with others step-by-step with images

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Step 8

Step 9

Step 10

Step 11

How to share a calendar with a link

Step 1

Step 2

Step 3

Step 4

How to share a calendar’s public address

Step 1

Step 2

Step 3

Step 4

Step 5

That's all! You reached the end of the article. Continue to:

If you find this useful, share and help others!

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