How to Share a Calendar in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

There are a few ways to share a calendar with someone. In this tutorial, we’ll cover three of them:

When you should share your calendar

  • You can grant someone access to a calendar by sharing it.

How to share a Google calendar with others step-by-step with images

Step 1

How To Share A Calendar In Google Calendar - 1

Go to Google Calendar at https://calendar.google.com, hover over the calendar on the left under My calendars and click the three dots icon that appears there (Options for -calendar name-).

Step 2

How To Share A Calendar In Google Calendar - 2

Select Settings and sharing.

Step 3

How To Share A Calendar In Google Calendar - 3

Select Share with specific people under your calendar on the left.

Step 4

How To Share A Calendar In Google Calendar - 4

Click Add people.

Step 5

How To Share A Calendar In Google Calendar - 5

Type the email addresses of people you want to share the calendar with. 

If you have them as contacts in Google Contacts, they will appear below if you type their names or email, and you can click to select them.

Step 6

How To Share A Calendar In Google Calendar - 6

After adding everyone, click Permissions to specify what they can do on the calendar.

Step 7

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See only free/busy (hide details) only lets people check when you are busy with other events and see when you have free time, but they can’t see any details of your events.

See all event details lets people find details for all events except those marked private. They can also find the time zone setting for the calendar and subscribe for email alerts when events are created, changed, canceled, replied to, or coming up.

Make changes to events allows people to add, delete, restore and edit events on the calendar, see all events details, see all event details, and subscribe to alerts.

Make changes & manage sharing makes someone a co-owner of the calendar – they have full permissions, including removing your access to the calendar. They can update any settings they like and do anything with events and alerts.

Step 8

How To Share A Calendar In Google Calendar - 8

Under Share with specific people, you can see the people you have shared your calendar with and their permission level to the right.

Step 9

How To Share A Calendar In Google Calendar - 9

People you shared the calendar with receive an email notification.

They must click the Add this calendar link to add the calendar. Otherwise, they won’t see it at https://calendar.google.com.

Step 10

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After that, they must click Add.

Step 11

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The calendar now appears on the left under Other calendars.

How to share a calendar with a link

Step 1

How To Share A Calendar In Google Calendar - 2

Here is the second way to share your calendar with someone.

Hover over it and click the three dots (Options), and select Settings and sharing – like you did the first time.

Step 2

How To Share A Calendar In Google Calendar - 12

Then on the left, under the calendar’s name, select Access permissions.

Step 3

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In the Access permissions, you can make the calendar available to the public or anyone in the organization by checking the boxes. 

You can also configure the permission level to the right. 

Click Get shareable link.

Step 4

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Click Copy link to copy the link, then send it to someone, and by going to that link, they can add your calendar to their Other calendars.

How to share a calendar’s public address

Step 1

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You can also share your calendar with someone by sending the calendar’s public address in iCal format.

In the Settings and sharing, click Integrate calendar below your calendar’s name.

Step 2

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Then copy the Public address in iCal format and send it to someone.

Step 3

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In their Google Calendar, they can click + Add other calendars on the left next to Other calendars.

Step 4

How To Share A Calendar In Google Calendar - 18

Then they will select From URL.

Step 5

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Finally, pasting the URL you sent them allows them to add the calendar.

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