How to Share a Calendar in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

There are a few ways to share a calendar with someone. In this tutorial, we’ll cover three of them:

Direct sharing – follow the first steps below.
Sharing with a link – click to see the steps.
Sharing with a public address – click to see the steps.

When you should share your calendar

You can grant someone access to a calendar by sharing it.

How to share a Google calendar with others step-by-step with images

Step 1

Go to Google Calendar at https://calendar.google.com, hover over the calendar on the left under My calendars and click the three dots icon that appears there (Options for -calendar name-).

Step 2

Select Settings and sharing.

Step 3

Select Share with specific people under your calendar on the left.

Step 4

Click Add people.

Step 5

Type the email addresses of people you want to share the calendar with.

If you have them as contacts in Google Contacts, they will appear below if you type their names or email, and you can click to select them.

Step 6

After adding everyone, click Permissions to specify what they can do on the calendar.

Step 7

See only free/busy (hide details) only lets people check when you are busy with other events and see when you have free time, but they can’t see any details of your events.

See all event details lets people find details for all events except those marked private. They can also find the time zone setting for the calendar and subscribe for email alerts when events are created, changed, canceled, replied to, or coming up.

Make changes to events allows people to add, delete, restore and edit events on the calendar, see all events details, see all event details, and subscribe to alerts.

Make changes & manage sharing makes someone a co-owner of the calendar – they have full permissions, including removing your access to the calendar. They can update any settings they like and do anything with events and alerts.