How to Configure a Calendar’s General Access Permission Settings in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

What are a calendar’s general access permissions for

In Google Calendar, every calendar has general access permissions of its own, through which it can be made available to the public or anyone in the organization.

How to manage a calendar’s access permissions step-by-step with images

Step 1

Go to Google Calendar at https://calendar.google.com, hover over the calendar on the left under My calendars and click the three dots icon that appears there (Options for -calendar name-).

Step 2

Select Settings and sharing.

Step 3

Then on the left, under the calendar’s name, select Access permissions.

Step 4

Here you can make the calendar available to the public or anyone in the organization by checking the boxes. You can also configure the permission level to the right.

Click Get shareable link to send a link that allows someone with access permissions to add the calendar by going to the link in their browser.

As far as the sharing levels you can select on the right go, they do the following:

See only free/busy (hide details) only lets people check when you are busy with other events and see when you have free time, but they can’t see any details of your events.

See all event details lets people find details for all events except those marked private. They can also find the time zone setting for the calendar and subscribe for email alerts when events are created, changed, canceled, replied to, or coming up.

The other two options should be grayed out. You can only grant such permission levels when sharing directly with specific people, as shown here.