How to Find a Good Time for a Google Calendar Event

Quick and easy-to-follow guide for Google Calendar users

You can check when someone is available in Google Calendar to pick the best time slot for an event.

There are two ways you can do this, we’ll show each one below.

How to find the best time for a calendar event step-by-step with images: Method #1

Step 1

How To Find A Good Time For A Google Calendar Event - Step 1

In Google Calendar https://calendar.google.com, click Find a Time while creating an event.

Step 2

How To Find A Good Time For A Google Calendar Event - Step 2

If you have access to your guests’ calendars, you will see when they have free time slots.

You have three options on top:

  • Switch the calendar view between Day or Week (Day view shows your calendars side by side)
  • Choose guests whose calendars to check
  • Hide or unhide rooms (resources).


Once you create the event, people you invite can propose a new time, as shown here.

How to find the best time for a calendar event step-by-step with images: Method #2

Step 1

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 1

At https://calendar.google.com, look for the person under Meet with…  and if you see them suggested below, click to add them.

Step 2

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 2

You can search for more than one person.

Step 3

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 3

You can now see events on their primary calendar.

Step 4

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 4

Click the View button in the top right to switch the view between Day, Week, Month, Year, Schedule, or four days.

Step 5

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 5

When you choose the Day view, your calendars are displayed side by side for easy comparison between your free time slots.

Step 6

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 6

You can click a time slot anywhere on the calendar to schedule an event with that person.

Step 7

How To Check When Others Are Available To Find The Best Time For A Calendar Event, And How To Propose A New Time - Step 7

After saving the event, it’s best to click Send to notify them about it by email.

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