...

How to Add a New Event in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

What is a Google Calendar event

  • With Google Calendar, you can quickly schedule events and invite others.
  • You and your event guests can see information about the event and get reminders about upcoming events.

How to create a Google Calendar event step-by-step with images

Step 1

How To Add A New Event In Google Calendar - Step 1
  • In Google Calendar at https://calendar.google.com, click a time slot on the calendar to add an event. For example, click 10 AM on Monday to add an event that starts then. 

    Right away, you configure the following:

  • The name of the event

  • Specify the date, time, and duration

  • Invite participants to the event

  • Add Google Meet video conferencing link for quick access to the session

  • Book rooms and specify the location

  • Add an event description or attachments

  • Specify which calendar to add the event to

  • If this is enough for you, click Save to add the event now.

  • To access the rest of the settings, click More options at the bottom.

Step 2: More options

How To Add A New Event In Google Calendar - Step 2
  • Once you have added Guests and/or Rooms on the right, you can click Find a time to find a suitable time for the event.

  • You can also specify what the guests can do under Guest permissions – you can allow them to modify the event, invite others or see the guest list.

  • Another new option is adding reminders by Notification or Email before the event begins.

  • Additionally, you can configure the visibility settings on this event – click Busy to switch to Free.  When you change the privacy settings for an existing event from “Private” to “Public” or the visibility settings from “Busy” to “Free,” the change will apply to your calendar, but not to other event guests’ calendars. 

    When configuring the privacy settings:

    • Default visibility means that people you’ve shared your calendar with can see all event details.
    • Public means that anyone can see all event details.
    • Private shows events as “busy.”
  • Click Save when ready, and you will see the option to send an email to event guests to notify them of the invite. It’s best always to do this – click Send.

Now you’re looking at all event settings.

Select Settings and sharing.

That's all! You reached the end of the article. Continue to:

If you find this useful, share and help others!

Email
Reddit
Facebook
Telegram
Twitter
LinkedIn
Pinterest
Improve Google Workspace
Get the best out of Google Workspace
Add essential functionality such as backup and increased security, get new awesome features, and optimize your work with these additional services for Google Workspace.
Website Tools and Resources
Resources for website creators
Awesome tools and services for easy and effective site building, content creation, SEO, email marketing, and more.
Collab And Optimization Tools
Process optimization and collaboration
You can use these services to make tedious processes a whole lot easier, improve teamwork, save time, and get better results.

Submit Feedback

Think we could do something better or just want to tell us how happy you are with the site? We would love to hear from you – your feedback is more valuable than you can imagine.

Fill out this form, and we will get back to you.

Report An Issue With Workspace123

Are you running into an issue with the site? Maybe you found a broken link, or something else is wrong?

Fill out this form to let us know, and we will address it as soon as possible.

Please make sure to be very specific and add as many details as possible.

Missing Content

Our goal is to run the number one site in the world for you to get help with and learn how to use Google Workspace. This can’t be so if there is any missing information.

If you believe we need to add something, fill out this form, and we will do our best to add any missing content as soon as possible.

This site uses cookies to ensure you get the best experience. Click here to see our Cookies Policy.

Be the first to know

You can stay on top of news and updates in Google Workspace and Workspace123 and get special offers by subscribing to our newsletter.

Subscribe by email for news and updates
Seraphinite AcceleratorOptimized by Seraphinite Accelerator
Turns on site high speed to be attractive for people and search engines.