How to Add a New Event in Google Calendar

Quick and easy-to-follow guide for Google Calendar users

What is a Google Calendar event

  • With Google Calendar, you can quickly schedule events and invite others.
  • You and your event guests can see information about the event and get reminders about upcoming events.

How to create a Google Calendar event step-by-step with images

Step 1

How To Add A New Event In Google Calendar - Step 1
  • In Google Calendar at https://calendar.google.com, click a time slot on the calendar to add an event. For example, click 10 AM on Monday to add an event that starts then. 

    Right away, you configure the following:

  • The name of the event

  • Specify the date, time, and duration

  • Invite participants to the event

  • Add Google Meet video conferencing link for quick access to the session

  • Book rooms and specify the location

  • Add an event description or attachments

  • Specify which calendar to add the event to

  • If this is enough for you, click Save to add the event now.

  • To access the rest of the settings, click More options at the bottom.

Step 2: More options

How To Add A New Event In Google Calendar - Step 2
  • Once you have added Guests and/or Rooms on the right, you can click Find a time to find a suitable time for the event.

  • You can also specify what the guests can do under Guest permissions – you can allow them to modify the event, invite others or see the guest list.

  • Another new option is adding reminders by Notification or Email before the event begins.

  • Additionally, you can configure the visibility settings on this event – click Busy to switch to Free.  When you change the privacy settings for an existing event from “Private” to “Public” or the visibility settings from “Busy” to “Free,” the change will apply to your calendar, but not to other event guests’ calendars. 

    When configuring the privacy settings:

    • Default visibility means that people you’ve shared your calendar with can see all event details.
    • Public means that anyone can see all event details.
    • Private shows events as “busy.”
  • Click Save when ready, and you will see the option to send an email to event guests to notify them of the invite. It’s best always to do this – click Send.

Now you’re looking at all event settings.

Select Settings and sharing.

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