How to Choose Which Calendar to Use for a Calendar Event

Quick and easy-to-follow guide for Google Calendar users

When adding an event in Google Calendar, you need to select a calendar to create the event.

If you need the event on more than one calendar, first duplicate it and then change the calendar in the event settings, as per the steps below.

How to choose what calendar to create an event on step-by-step with images

Step 1

To choose the calendar, click the calendar info under Add description or attachments while creating an event.

Step 2

Now you can:

Click the calendar to choose another one
Choose a color for the event
Configure the privacy and visibility settings

Visibility settings:

Busy
Free

Privacy settings:

Default visibility means that people you’ve shared your calendar with can see all event details.
Public means that anyone can see all event details.
Private shows events as “busy.”

When you change the privacy settings for an already existing event from “Private” to “Public” or the visibility settings from “Busy” to “Free,” the change will apply to your calendar but not to others’ calendars.

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What Are the Different Google Calendar Event Types: Quick Introduction

Learn about the different types of events you can create.

Create a Standard Google Calendar Event

See how to add a new event step by step.

Create an Appointment Slot Event

Appointment slots allow others to book an appointment with you in a specific time slot.

Create an Out Of Office Event

Let people know you are away from the office and automatically decline meetings.

Create a Reminder Event

Display a notification in your browser and ensure you will not forget about something.

Create a Task Event

You can add a task to your calendar and Google Tasks.

Find the Best Time to Create a Calendar Event

See when others are available and find the best time for your event.

Invite Participants (Guests) to a Calendar Event

Ask others to join your event and set up their permission level.

Send an Email Invitation to Calendar Event Participants

Invite others to join your event by sending them an email invitation.

Reserve a Resource for a Calendar Event

Reserve a meeting room or other company resources for your event.

Choose the Location of a Calendar Event

Specify where your event will take place.

Set up a Calendar Event’s Visibility Settings

Change what others can see about your event.

Set up Notifications for a Calendar Event

Choose if, when, and how you want to receive notifications about this event.

Add a Description and Attachments to a Calendar Event

Add a description and attachments to your event.

Add a Google Meet Link to a Calendar Event

Add a Google Meet video call link to your event.

Choose Which Calendar to Use to Create an Event

Specify the calendar to create your event on.

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