How to Choose Which Calendar to Use for a Calendar Event

Quick and easy-to-follow guide for Google Calendar users

When adding an event in Google Calendar, you need to select a calendar to create the event.

If you need the event on more than one calendar, first duplicate it and then change the calendar in the event settings, as per the steps below.

How to choose what calendar to create an event on step-by-step with images

Step 1

How To Choose Which Calendar To Use For A Calendar Event - Step 1

To choose the calendar, click the calendar info under Add description or attachments while creating an event.

Step 2

How To Choose Which Calendar To Use For A Calendar Event - Step 2

Now you can:

  • Click the calendar to choose another one
  • Choose a color for the event
  • Configure the privacy and visibility settings

Visibility settings:

  • Busy
  • Free 

Privacy settings:

  • Default visibility means that people you’ve shared your calendar with can see all event details.
  • Public means that anyone can see all event details.
  • Private shows events as “busy.”

When you change the privacy settings for an already existing event from “Private” to “Public” or the visibility settings from “Busy” to “Free,” the change will apply to your calendar but not to others’ calendars.

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