How to Create and Use Email Templates in Gmail

Quick and easy-to-follow guide for Gmail users

What are Gmail email templates (canned responses)

  • You can type and save email templates, also known as canned responses.
  • This feature is a godsend if you find yourself having to send the same email over and over.

How to enable Gmail email templates step-by-step with images

Step 1

How To Create And Use Email Templates In Gmail - Step 1

Open Gmail https://gmail.com and click the Settings gear icon in the top right.

Step 2

How To Create And Use Email Templates In Gmail - Step 2

Select See all settings.

Step 3

How To Create And Use Email Templates In Gmail - Step 3

Select Advanced on top.

Step 4

How To Create And Use Email Templates In Gmail - Step 4

Select Enable to the right of Templates and click Save Changes. 

How to create Gmail email templates step-by-step with images

Follow the steps below to add a new template.

Step 1

How To Create And Use Email Templates In Gmail - Step 5

Click the Compose button in Gmail.

Step 2

How To Create And Use Email Templates In Gmail - Step 6

Next, type your template’s subject in the subject field and write the email below.

Then click the three dots icon at the bottom right.

Step 3

How To Create And Use Email Templates In Gmail - Step 7

Hover over Templates, then hover over Save draft as template.

Step 4

How To Create And Use Email Templates In Gmail - Step 8

Finally, click Save as new template.

Step 5

How To Create And Use Email Templates In Gmail - Step 9

Name your template and click Save.

How to insert Gmail email templates into emails step-by-step with images

Step 1

How To Create And Use Email Templates In Gmail - Step 10

Now anytime you compose an email, you can click the three dots and hover over Templates, then under INSERT TEMPLATE, click the template you want to insert.

Step 2

How To Create And Use Email Templates In Gmail - Step 11

The template appears in the New Message window.

Thanks to filters, you can automatically respond to people with templates, which can be very useful.

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Send From Gmail With Confidential Mode

Confidential mode lets you prevent recipients from forwarding, copying, printing, or downloading your email. You can also set an expiration date and require a passcode for recipients to view your email.

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