How to Automatically Label Emails in Gmail

Quick and easy-to-follow guide for Gmail users

  • Labels on their own are a vital feature. 
  • A great way to use them is to include them in filters, which results in auto-labeling.
  • Filters allow you to automatically apply labels to specific emails as soon as they come in.

When you should automatically label emails in Gmail

  • When you always label specific emails based on sender, recipient, or other variables.

How to automatically label emails in Gmail using filters step-by-step with images

Step 1

How To Automatically Label Outgoing Emails In Gmail - Step 1

Open Gmail https://gmail.com and click the Settings gear icon in the top right.

Step 2

How To Automatically Label Outgoing Emails In Gmail - Step 2

Select See all settings.

Step 3

How To Automatically Label Outgoing Emails In Gmail - Step 3

Select Filters and Blocked Addresses on top. Once you create filters, they will be listed here.

Click Create a new filter.

Step 4

How To Automatically Label Outgoing Emails In Gmail - Step 4

First, you have to set up the filter’s scope so that it only matches the emails you want to forward. Your filter will only work on whatever you specify here.

​From: lets you specify sending email addresses.

To: lets you specify receiving email addresses.​

Use the Subject field to look for something in the subject.

Has the words: looks for content in the email.

Doesn’t have: excludes emails with specific content from the search.

Size lets you search for emails of a specific size.

Check Has attachment to only look for emails with attachments.

By default, the filter applies to chat messages and emails. Check Don’t include chats to exclude chat messages.

Click Create filter at the bottom to go to the next step.

Step 5

How To Automatically Label Outgoing Emails In Gmail - Step 5

Check the Apply the label box and choose the label to apply or click New label and create a new label now.

​If you want emails to bypass the Inbox and only appear under the label, you can check the Skip the Inbox (Archive it) box on top.

You can also check the Also apply filter to x matching conversation(s) at the bottom to apply the filter right away on emails that are presently in your mailbox.

​Click Create filter.

Step 6

How To Automatically Label Outgoing Emails In Gmail - Step 6

Another way to set up a filter for messages from the same sender is to click More on top while viewing an email message, then select Filter messages like these.

Step 7

How To Automatically Label Outgoing Emails In Gmail - Step 7

Then click Create filter.

Step 8

How To Automatically Label Outgoing Emails In Gmail - Step 7

Check the Apply the label box and choose the label to apply or click New label and create a new label now.

​If you want emails to bypass the Inbox and only appear under the label, you can check the Skip the Inbox (Archive it) box on top.

You can also check the Also apply filter to x matching conversation(s) at the bottom to apply the filter right away on emails that are presently in your mailbox.

​Click Create filter.

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