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How to Grant Someone Access to Your Gmail Mailbox (Mail Delegation)

Quick and easy-to-follow guide for Gmail users

What is the Mail delegation setting in Gmail

  • Gmail allows you to grant someone else access to your mailbox. 

How does the Mail delegation setting work

  • The other person can send and read emails as well as modify most of your settings.
  • They can’t change your password but can set up filters, forwarding, general settings, etc.

Who can you grant Mail delegation permissions to

  • If you’re a Google Workspace user, you can only grant access to other Google Workspace users in your organization.

What if I don’t see the Mail delegation setting in Gmail

How to set up Mail delegation in Gmail step-by-step with images

Step 1

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 1

Open Gmail https://gmail.com and click the Settings gear icon in the top right.

Step 2

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 2

Select See all settings.

Step 3

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 3

Select Accounts and Import.

​If some settings here are disabled for you on the admin level, you see this as Accounts.

Step 4

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 4

Next to Grant access to your account: click Add another account.

Step 5

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 5

Type the Email address of the person you want to grant access to and click Next Step >

Step 6

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 6

Click Send email to grant access.

Verify the delegation

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 7

Now the user will receive an email with a confirmation link. This email may take some time to get delivered. Sometimes it’s not very fast. 

Once they click the confirmation link in the email, this screen comes up. Then they need to click Confirm.

It can take up to 24 hours for the confirmation to take effect. ​

How to access a delegated mailbox

How To Grant Someone Access To Your Gmail Mailbox (Mail Delegation) - Step 8

Then the user can click their profile picture in the top right, and they’ll see the option to open your mailbox (delegated).

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