Transfer Emails From Other Email Providers to Google Workspace
Move email messages from other email providers to Google Workspace using IMAP.
Go to the Admin console https://admin.google.com and click Data migration.
Click SET DATA MIGRATION UP.
Click Select a Migration Source.
Select Google Workspace and click START.
Next, adjust your migration preferences. First, set the Migration Start Date. This feature will transfer only emails starting from the date you select.
Here you can choose whether or not to transfer deleted emails, spam or exclude some folders from the transfer.
Click SELECT USERS.
To run a bulk migration involving multiple users, click here for the next steps.
To run a single migration from one email to a single user in your Google Workspace, click Add user and follow the next steps below.
In the Source Email field, type the full email address of the mailbox you want to copy from.
The password of that mailbox goes in the Password field below.
Type the full email address of the Google Workspace user you want to migrate emails to at the bottom.
Click START.
That’s it, now you’ll see that the migration is Initializing under the Status column.
You can check the box to the left of the migration info to pause the migration, resume it or stop it completely. Stopping the migration doesn’t remove any emails that have already migrated.
The Status column will update when you refresh the page, starting with Estimating the number of items in the source mailbox. It may take some time, especially if there are lots of messages.
When it finishes, the Status will change to Complete.
You can hover over it to see the number of migrated and failed emails. However, it won’t show you which emails have not migrated and why.
You can always restart the migration from scratch to migrate over any emails that failed to migrate the first time. You won’t generate any duplicates in the Google Workspace mailbox. You can repeat the process as many times as you need to, although it rarely takes more than one go.
Please note that if you are migrating lots of emails, it may take up to a few hours for the emails to appear in the new mailbox.
You can click More above the migrations list and select Pause all migrations to pause all migrations at once.
Click Exit migration to stop all migrations, or click Email reports to send a migration-related report.
Two reports will be sent, one that contains the current status of all users from whom a migration was started and the item error report, which shows which messages failed to migrate.
If you like, you can add additional recipients.
To migrate multiple mailboxes at once, click Bulk upload with csv.
Now you need to create a file in .csv format that lists all mailboxes involved in the migration in the format requested in this image.
To create the file, go to Google Sheets https://sheets.google.com and click the Blank + icon under Start a new spreadsheet, or create a Google Sheets file from Drive at https://drive.google.com. Either way works.
First, on the top left, type a name for the spreadsheet – in this case, we named it Migration CSV.
Next list all mailboxes involved in the migration, as shown in the image above.
On each row, you need to list a single source mailbox to migrate emails from and a single destination mailbox to migrate mail to:
In the example above, in row 1, we have the Google Workspace email we want to migrate mail into in cell A.
In cell B, we have the source email we want to migrate.
In cell C, we have the password of the email account in cell B.
In row 2, in cell A we have the Google Workspace email we want to migrate mail to.
Cell B is empty because the email we want to migrate from is the same as the Google Workspace email.
In cell C, we have the password of the account we want to migrate.
When ready, on top, click File, then select Download as > Comma-separated values.
If you use Google Chrome, the file will show up in the bottom left. You can click the little arrow next to it and select Show in folder to see which folder it got downloaded to if you’re not sure.
Now that the file is ready, back on the Google Workspace page, click ATTACH FILE, then find the file on your computer and select it. Then click UPLOAD AND START MIGRATION.
Move email messages from other email providers to Google Workspace using IMAP.
Create exact copies of email messages from a free @gmail.com mailbox in Google Workspace.
Move exact copies of email messages from an Outlook mailbox to Google Workspace.
Copy email messages from Microsoft Exchange or Office 365 mailboxes to Google Workspace.
Move exact copies of email messages from one Google Workspace mailbox to another.
© 2022 Workspace123. All rights reserved. | Terms of Service | Privacy Policy
Think we could do something better or just want to tell us how happy you are with the site? We would love to hear from you – your feedback is more valuable than you can imagine.
Fill out this form, and we will get back to you.
Are you running into an issue with the site? Maybe you found a broken link, or something else is wrong?
Fill out this form to let us know, and we will address it as soon as possible.
Please make sure to be very specific and add as many details as possible.
Our goal is to run the number one site in the world for you to get help with and learn how to use Google Workspace. This can’t be so if there is any missing information.
If you believe we need to add something, fill out this form, and we will do our best to add any missing content as soon as possible.
This site uses cookies to ensure you get the best experience. Click here to see our Cookies Policy.
You can stay on top of news and updates in Google Workspace and Workspace123 and get special offers by subscribing to our newsletter.