How to Copy (Migrate) Emails From Microsoft Outlook to Google Workspace

Quick and easy-to-follow guide for Google Workspace administrators

How to migrate emails from Outlook to Google Workspace

The Google Workspace Migration for Microsoft Office tool can copy email messages along with their folders from a Microsoft Outlook profile or a .pst file to Google Workspace users in your account.

How long does email data migration to Google Workspace take?

It’s hard to tell because this depends on the number of emails in the source mailbox.
Generally speaking, it can take up to 30 minutes for a small mailbox with under 1000 emails.
It can go on for days if you try to upload a huge mailbox.

How to transfer emails from Outlook to Google Workspace step-by-step with images

Step 1

Go to https://tools.google.com/dlpage/outlookmigration and click the ‘Download GWMMO’ link.

Note that these screenshots were taken when Google Workspace was still called G Suite, however, all the steps remain exactly the same. We are keeping an eye on this and will update this article if there are any changes. You can let us know, too, by submitting feedback – check the bottom of the article.

Step 2

If the download doesn’t start automatically, click the “Click here” link.

Step 3

Save the OutlookMigrationSetup.exe file to your computer and then double-click it to run it.

Step 4

You can see the installation starting. It won’t ask you where you want to install it, and there’s no way to make that happen. However, the tool’s size is so insignificant that it doesn’t matter.

This process should only take a few seconds.

Step 5

Next, you need to log in with the account that you want to import emails into.

Step 6

Now you’ll be redirected to your browser. Select your account if you see it, as shown above. Otherwise, you’ll have to sign in.

Step 7

Click ALLOW at the bottom to allow the import.

Step 8

After you allow it, the migration tool starts automatically.

Step 9

First, select the profile or .pst file(s) to import mail from and click Next.

Step 10

You can migrate calendars and contacts from your .pst file

Select what kind of data you want to transfer, then click Migrate.

Step 11

The tool starts migrating your data.

In this case, we only migrated two emails.

If you encounter any issues and need to contact support, have the migration log file ready.

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