How to Create Users During Google Workspace’s Initial Setup Walkthrough

Quick and easy-to-follow guide for Google Workspace administrators

How to create users in a new Google Workspace account step-by-step with images

Step 1

How to Create Users During The Initial Setup Of Google Workspace - Step 1

Now that you verified your domain ownership, you may want to add users. This is the second part of the initial setup.

Users are Google accounts you create for other people and manage as a Google Workspace admin. The cost of your Google Workspace is based on the number of users you have. Click here to learn more about users.

-If you work alone, or would like to skip this step for now and add users later, click here to move on to step 3.

-If you would like to create accounts for other people now, click CREATE to the right of step 2 and proceed with the next steps below.

Step 2

How to Create Users During The Initial Setup Of Google Workspace - Step 2

You can add up to 10 users during the 14-day free trial. If you add an 11th user, paid service begins.

Click CONTINUE.

Step 3

How to Create Users During The Initial Setup Of Google Workspace - Step 3

Click ADD ANOTHER USER.

Step 4

How to Create Users During The Initial Setup Of Google Workspace - Step 4

Type the user’s name and email address below. The Email username is the user’s primary email address. They use this email address to sign in to their account and access services.

If you’d like to add an additional email address, type it in the Email alias (optional) field.

  • Each user can have up to 30 secondary email addresses, called email aliases.
  • Users can’t log in using alias email addresses.
  • All emails sent to alias email addresses go to the same Gmail mailbox that users access with their primary email address.
  • You can only add an email alias to a single user. To add a single email address to multiple users, you need to create a group as shown here.

Click Add an additional alias to add more aliases. You can also add or remove email aliases later.

Click SAVE USER when you’re ready.

Step 5

How to Create Users During The Initial Setup Of Google Workspace - Step 5

You can repeat the previous steps to add more users.

Click the pencil icon to the right of a user to change info, or click the X to remove it.

After you add everyone, click CONTINUE.

Step 6

How to Create Users During The Initial Setup Of Google Workspace - Step 6

Click the envelope icon to the right of a user to send a welcome email including their login information to another email address that they own.

Step 7

How to Create Users During The Initial Setup Of Google Workspace - Step 7

You can see a preview of the email below.

Type the email address to send to in the Email address field on top.

Optionally, click Send copy to myself if you would like to receive a copy of the email.

Click SEND.

Step 8

How to Create Users During The Initial Setup Of Google Workspace - Step 8

After you email everyone’s login information, click FINISH to move on to the final step in the initial setup.

Click here for the next steps in this walkthrough.

If you find this useful, share and help others!

Email
Reddit
Facebook
Telegram
Twitter
LinkedIn
Pinterest
Website Tools and Resources
Resources for website creators
Awesome tools and services for easy and effective site building, content creation, SEO, email marketing, and more.

Submit Feedback

Think we could do something better or just want to tell us how happy you are with the site? We would love to hear from you – your feedback is more valuable than you can imagine.

Fill out this form, and we will get back to you.

Report An Issue With Workspace123

Are you running into an issue with the site? Maybe you found a broken link, or something else is wrong?

Fill out this form to let us know, and we will address it as soon as possible.

Please make sure to be very specific and add as many details as possible.

Missing Content

Our goal is to run the number one site in the world for you to get help with and learn how to use Google Workspace. This can’t be so if there is any missing information.

If you believe we need to add something, fill out this form, and we will do our best to add any missing content as soon as possible.

This site uses cookies to ensure you get the best experience. Click here to see our Cookies Policy.

Be the first to know

You can stay on top of news and updates in Google Workspace and Workspace123 and get special offers by subscribing to our newsletter.

Subscribe by email for news and updates