How to Review Your Google Workspace Payments History

Quick and easy-to-follow guide for Google Workspace administrators

Google Workspace payment history

Your account records all transactions automatically and stores detailed information about your payments. Follow these steps to see all transactions that have ever occurred through your Google Workspace account.

How to view your Google Workspace payment history step-by-step with images

Step 1

How To Review Your Google Workspace Payments History - Step 1

Go to the Admin console and click Billing.

Step 2

How To Review Your Google Workspace Payments History - Step 2

Click your Google Workspace subscription.

Step 3

How To Review Your Google Workspace Payments History - Step 3

In the Billing details section, click View transactions.

Step 4

On your Transactions page, you’ll see a list of tables with all your transactions. Each month’s transactions are displayed in a unique table – the month is displayed in the blue header on top.

Filtering the payment history page for specific information

You have three filter options on top:

How To Review Your Google Workspace Payments History - Step 4
  • The details/summary filter: click Detailed transaction view and you can switch to Summary view. To avoid missing any details, stick with the Detailed view.
  • The transaction type filter: You can click All transactions and choose what kind of transactions you want to see. Those may be Costs, Payments, Adjustments, and Taxes.
  • The time filter: adjusts the time range. You can select anything from All time to a Custom date range.

Step 5

How To Review Your Google Workspace Payments History - Step 5

Next, you have the actual transactions for each month. On the left, there is the Date, in the middle is the Description, and to the right – the Amount.

What the different statuses on the payment history page mean

Details in the Description column can include:

  • Subscription update – The number of users/licenses added or removed that day.
  • Automatic payment scheduled – A bank account payment will take place in the next few days.
    This message appears if your primary payment method is a bank account.
  • In progress – A cost, payment, or adjustment is underway.
  • Payment – A manual payment you initiated was applied.
  • Automatic payment – An automated payment occurred.
  • Payment declined – A manual payment you attempted from your Admin console wasn’t successful.
  • Automatic payment declined – An automated charge wasn’t successful.
  • Service adjustment – A Google Specialist added promotional or courtesy credit.

Your Google Workspace billing balance

You also have a starting and ending balance. The starting balance of each month equals your ending balance of the previous month. If the number is positive, it means you owe Google and have not been charged yet.

If it’s a negative value, it means Google owes you. This is the case when you pre-pay – the amount you pay goes to your balance. Then automatic charges deduct money from the balance instead of charging your payment method.

Where are my Google workspace invoices and how do I download them?

If your invoices for the month are ready, you’ll see the Documents option under the blue header.

Click to expand it and download invoices in .pdf or .csv format.

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