How to Assign a Google Workspace Admin Role to a User

Quick and easy-to-follow guide for Google Workspace administrators

What are admin roles in Google Workspace

  • To grant a Google Workspace user admin privileges, you must assign an admin role to them.
  • Each admin role grants access to Google Admin and unlocks specific features there.

Premade and custom admin roles

How many admins can you have in Google Workspace

  • There is no limit to how many admins you can have, but you must always have at least one Super Admin.

Granting admin rights over specific organizational units only

  • Currently, it’s not possible to grant a user any admin rights only over specific organizational units. ​
  • However, it is possible with two of the premade admin roles – User Management Admin and Help Desk Admin.

How to assign an admin role to a Google Workspace user step-by-step with images

Step 1

How to Assign Admin Roles in Google Workspace - Step 1

Go to the Admin console https://admin.google.com and click the Admin roles icon.

Step 2

How to Assign Admin Roles in Google Workspace - Step 2

Types of premade admin roles

Hover over the role you want to assign and click Assign admin to the right.

The Super Admin role grants total control over the Google Workspace account’s Admin console. Nothing is outside a Super Admin’s reach.

The Groups Admin can manage Google Groups in your Google Workspace – they can add and remove Groups, manage group members, settings, etc.

A User Management Admin can manage other users who aren’t admins themselves. They can create and delete users, change their names, email addresses, passwords, security settings, and more.

Help Desk Admins can reset passwords of non-admin users, view users’ info and all Organizational Units.

Services Admins can manage service settings and mobile devices added to the Admin console. They can enable and disable services, manage calendar resources, buildings, and more. 

A Mobile Admin can manage mobile devices with advanced mobile device management and any related settings.

Google Voice Admins can manage all Google Voice settings, except for assigning Voice licenses.

Step 3

How to Assign Admin Roles in Google Workspace - Step 3

Click Assign role.

Step 4

How to Assign Admin Roles in Google Workspace - Step 4

Type the email address of the user to assign the role to.

Step 5

How to Assign Admin Roles in Google Workspace - Step 5

When the user appears below, click it.

Step 6

How to Assign Admin Roles in Google Workspace - Step 6

It will show up listed under Selected users. Then click ASSIGN ROLE.

Step 7

How to Assign Admin Roles in Google Workspace - Step 7

You’ve added the role. The user will now show up in the list of users with this admin role.

How long it can take for admin roles to start working

It may take up to 24 hours before the user can use their admin rights.

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