How to Allow Google Workspace Users to Change Their Gmail Theme

Quick and easy-to-follow guide for Google Workspace administrators

By default, Google Workspace users can change their Gmail theme, as shown here.

As an admin, you can enable or disable the ability to change themes in Gmail, as shown below.

How to allow or disallow Gmail themes step-by-step with images

Step 1

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 2

Select Google Workspace.

Step 3

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 3

Click Gmail. Make sure not to check the box to the left; just click the service.

Step 4

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 4

Select User settings.

Step 5

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 5

Under Organizational Units, select the OU with the users whose settings you want to update. The same updates will apply to all sub-OUs under the OU you choose.

By default, if you don’t select an OU, you will add your setting to the top OU, named after your domain. This way, you will apply changes to all users in your account.

You can search for an OU to find it faster if you have a large OU structure.

If you’re not familiar with OUs, click here.

Step 6

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 6

Select Themes.

Step 7

How To Allow Google Workspace Users To Change Their Gmail Theme - Step 7

Check Let users choose their own themes to enable the Themes option in Gmail.

Click SAVE in the bottom right. It may take up to 24 hours for changes to take effect.

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Send Mail As

Enable or disable the Send mail as: feature (Custom From email address)

Name Format

Choose the format of users’ names in emails they send.

Themes

Control users’ ability to add themes in Gmail.

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