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How to Use Your Google Workspace Email in Outlook (With IMAP)

Quick and easy-to-follow guide for Google Workspace administrators

Options for syncing Gmail with Outlook

  • You can use your Google Workspace email in Outlook by connecting to your account with IMAP or POP.
  • However, we generally recommend using the Google Workspace Sync tool instead – see how to set it up here.

Steps to take before you set up Outlook with IMAP or POP

If you have enabled two-step verification

How to connect Gmail to Outlook with IMAP or POP step-by-step with images

Step 1

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 1

To start the setup, open Outlook and click FILE in the top left.

Step 2

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 2

Click Add account.

Step 3

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 3

Select Manual setup or additional server types, click Next >

Step 4

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 4

Select POP or IMAP, click Next >

Step 5

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 5
  • User Information

    • Your Name: A name of your choice
    • Email Address: Your Google Workspace email address
  • Server Information

    Account type: IMAP or POP (IMAP is almost always better)

    If you’re setting up IMAP:

    • Incoming mail server: imap.gmail.com 
    • Outgoing mail server: smtp.gmail.com

    ​If you’re setting up POP:

    • Incoming mail server: pop.gmail.com 
    • Outgoing mail server: smtp.gmail.com
  • Logon Information

    • User Name: Your Google Workspace email address
    • Password: The password for that email address (if you are using 2-step verification, you need to generate an app-specific password as shown here)


    ‘Require logon using Secure Password Authentication (SPA)’ – you can check or uncheck this. There is no difference.

  • Click More Settings…

Fill in the details:

Step 6

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 6

Select the Outgoing Server tab.

Check ‘My outgoing server (SMTP) requires authentication.’ 

Select ‘Use same settings as incoming server’ or ‘Log on using’ and then type the email and password.

Step 7

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 7

Select the Advanced tab.

IMAP server info

If you’re setting up IMAP:

  • Incoming server: set the port to 993.
  • Use the following type of encrypted connection: SSL
  • Outgoing server: set the port to 465.
  • Use the following type of encrypted connection: SSL

POP server info

​If you’re setting up POP:

  • Incoming server: set the port to 995.
  • Use the following type of encrypted connection: SSL
  • Outgoing server: set the port to 465.
  • Use the following type of encrypted connection: SSL


Click OK, then cl
ick Next >

Step 8

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 8

It’s done! Click Finish.

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 7

You can see the messages synced from Gmail to Outlook.

How To Add (Connect and Sync) Your Google Workspace Email In Outlook (With IMAP) - Step 7

Troubleshooting errors with IMAP/POP synchronization

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