Address Lists
Set up email addresses and domains lists to allow, block, apply or exclude from email routing settings.
You can automatically forward a copy of all (or some) Google Workspace users’ incoming or outgoing emails to another recipient.
This setup acts as a BCC does, so the original recipient won’t be aware of this forwarding rule.
In the Admin console at https://admin.google.com, click the Apps icon.
Select Google Workspace.
Click Gmail. Make sure not to check the box to the left; just click the service.
Select Routing.
Under Organizational Units, select the OU with the users whose settings you want to update. The same updates will apply to all sub-OUs under the OU you choose.
By default, if you don’t select an OU, you will add your setting to the top OU, named after your domain. This way, you will apply changes to all users in your account.
You can search for an OU to find it faster if you have a large OU structure.
To the right of the Routing setting, click CONFIGURE.
If you already have existing Routing rules in place, click ADD ANOTHER RULE instead.
First, on top, enter a short description of what you’re setting up.
Next, under 1. Email messages to affect, you select which messages to auto-bcc.
If you want to forward only incoming messages, check these two boxes:
Inbound: emails coming in from external people outside the domain.
Internal – receiving: emails received internally, from other users in the Google Workspace account.
If you want to forward only outgoing messages, check only these two boxes:
Outbound: emails going out from this domain to external people.
Internal – sending: emails sent internally, to other users in the Google Workspace account.
If you want to forward all incoming and outgoing emails, check all boxes.
To continue specifying under what conditions the setting will be applied, scroll to the bottom and click Show options.
A. Address lists: check the box to add a list of email addresses and domains. Then you can choose to Bypass this setting for anyone in the list or Only apply it to those in the list.
If you already have a list created for this purpose, click Use existing list. Otherwise, click Create or edit list, and follow the steps in this article. After you set it up, go back here to select it.
If you choose the Use existing list option, you’ll see a list of all your lists. Check the box for each one you want to add to your setting.
B. Account types to affect:
If one of these boxes is unchecked, its type of email address will not be affected by the setting.
For example, you may set up a routing rule that should apply to all users but not groups. In this case, keep the Groups box unchecked.
C. Envelope filter allows you to apply this rule only when specific email addresses are the senders or recipients.
For example, you only want to have the routing work when the sender is [email protected]. Then you should check the square ‘Only affect specific envelope senders’ and type the email address [email protected] under Single email address.
You can also set the envelope filter for a group in your domain or enter a regexp. Learn more about regexp here.
If you only want to auto-bcc emails to a specific recipient, check the Only affect specific envelope recipients box and type the email address below, under Single email address.
Add more recipients adds extra recipients to the email. This acts similar to a BCC, so the sender and recipients of the message won’t know about the additional recipients you have added.
Click ADD to add an extra recipient.
Leave it on Basic, then type the email address and click SAVE. Repeat this step to add more recipients.
Click SAVE at the bottom when you are ready to add the setting.
This is an example of what it looks like in the settings list. You can come back to this page at any time and click Edit to update the setting, Disable to turn it off temporarily, or Delete to remove it permanently.
Please note that it may take up to 24 hours to start working.
Set up email addresses and domains lists to allow, block, apply or exclude from email routing settings.
Add one or more forwardings of all incoming mail from one email address to another.
Quickly set up email delivery rules that apply to incoming emails.
Set up email delivery rules that apply to incoming or outgoing emails.
Allow sending and receiving only from specific domains or email addresses.
Automatically reject emails from specific domains or email addresses.
Set up email delivery rules that apply to emails with specific content.
Set up email delivery rules that apply to emails containing attachments.
Set up email delivery rules that apply to emails containing specific words.
Set up an auto-BCC to a specific email address.
Forward a copy of all incoming or outgoing mail from one email address to another.
Receive emails sent to email addresses that you haven’t set up yet, or ones where the sender made a typo.
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