How to Add an Auto-BCC Email Rule in Google Workspace

Quick and easy-to-follow guide for Google Workspace administrators

What kinds of emails you can automatically BCC

You can add an auto-BCC to emails based on:

  • Organizational unit
  • Direction: Sending, Receiving, or Internal Sending / Receiving
  • Type of recipient: User, Group, or Non-existent
  • Specific email addresses or domains
  • Specific senders or recipients

How to set up an auto-BCC rule in Google Workspace step-by-step with images

Step 1

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 2

Select Google Workspace.

Step 3

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 3

Click Gmail. Make sure not to check the box to the left; just click the service.

Step 4

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 4

Select Routing.

Step 5

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 5

Under Organizational Units, select the OU with the users whose settings you want to update. The same updates will apply to all sub-OUs under the OU you choose.

By default, if you don’t select an OU, you will add your setting to the top OU, named after your domain. This way, you will apply changes to all users in your account.

You can search for an OU to find it faster if you have a large OU structure.

If you’re not familiar with OUs, click here.

Step 6

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 6

To the right of the Routing setting, click CONFIGURE.

If you already have existing Routing rules in place, click ADD ANOTHER RULE instead.

Step 7

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 7

First, on top, enter a name for the setting. In this case, we named it Auto-BCC.

Next, under 1. Email messages to affect, you select which emails to apply your setting to:

  • Inbound: emails coming in from external people outside the domain.
  • Internal – receiving: emails received internally from other users in the Google Workspace account.
  • Outbound: emails going out from this domain to external people.
  • Internal – sending: emails sent internally to other users in the Google Workspace account.


You can check as many boxes as you want, but you must always check at least one.

Step 8

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 8

Leave 2. For the above types of messages, do the following on Modify message.

Step 9

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 9

Add more recipients adds extra recipients to the email. This acts similar to a BCC, so the sender and recipients of the message won’t know about the additional recipients you have added.

Click ADD to add an extra recipient.

Step 10

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 10

Leave it on Basic, then type the email address and click SAVE. Repeat this step to add more recipients.

Step 11

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 11

To continue specifying under what conditions the setting will be applied, scroll to the bottom and click Show options.

Step 12

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 12

A. Address lists: check the box to add a list of email addresses and domains. Then you can choose to Bypass this setting for anyone in the list or Only apply it to those in the list.

If you already have a list created for this purpose, click Use existing list. Otherwise, click Create or edit list, and follow the steps in this article. After you set it up, go back here to select it.

Step 13

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 13

If you choose the Use existing list option, you’ll see a list of all your lists. Check the box for each one you want to add to your setting.

Step 14

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 14

B. Account types to affect:

  • Users
  • Groups
  • Unrecognized (non-existent in your Google Workspace as a user, group, or alias)


If one of these boxes is unchecked, its type of email address will not be affected by the setting.

For example, you may set up a routing rule that should apply to all users but not groups. In this case, keep the Groups box unchecked.

Step 15

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 15

Click SAVE at the bottom when you’re done.

Step 16

How To Add An Automatic BCC Email Forwarding Rule In Google Workspace - Step 16

This is an example of what it looks like in the settings list. You can come back to this page at any time and click Edit to update the setting, Disable to turn it off temporarily, or Delete to remove it permanently.

Please note that it may take up to 24 hours to start working.

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Address Lists

Set up email addresses and domains lists to allow, block, apply or exclude from email routing settings.

Routing

Set up email delivery rules that apply to incoming or outgoing emails.

Blocked Senders

Automatically reject emails from specific domains or email addresses.

Forward All Mail

Forward a copy of all incoming or outgoing mail from one email address to another.

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