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How to Create Domain and Email Address Lists for Routing Settings in Google Workspace

Quick and easy-to-follow guide for Google Workspace administrators

What are address lists in Google Workspace

  • An address list includes domains and/or email addresses to be used for email settings, such as for safelisting or blocking senders.

Google Workspace email settings that require or allow you to use address lists

What you can do with address lists

You can use such lists to exclude specific email addresses or domains from these settings or apply them only to emails sent to or from particular addresses or domains.

Follow these steps to create and manage address lists.

How to create address lists in Google Workspace step-by-step with images

Step 1

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 1

In the Admin console at https://admin.google.com, click the Apps icon.

Step 2

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 2

Select Google Workspace.

Step 3

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 3

Click Gmail. Make sure not to check the box to the left; just click the service.

Step 4

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 4

Select Routing.

Step 5

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 5

At the bottom, click Manage address lists.

Step 6

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 6

This page shows all your existing lists. You can also add, edit or delete lists here.

Click ADD ADDRESS LIST to create a list for whitelisting, applying specific email routing settings, or bypassing specific email routing settings.

Click ADD BLOCKED LIST to create a list for blacklisting.

Step 7

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 7

On top, give your address list a name to help you recognize it later when adding it to a setting.

Then click ADD ADDRESS to add a single email address or domain to the list.

Step 8

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 8

Type an email address or domain. To remove one, hover over it and click DELETE.

Subdomains are a match to parent domains. For example, it’s as if [email protected] is also listed if you add [email protected]

The Authentication required (received mail only) button is very important. It is on by default and helps protect you from spoofing and other malicious attacks.

However, it can backfire if the sender you add to the list is not correctly authenticating their emails. Suppose this is the case, and you enable the option to require authentication. In that case, all emails from this sender will be rejected instead of being whitelisted.

When enabled, to verify sender authentication, Gmail checks that at least one of these conditions is met:

  • The message passes SPF (learn about SPF here), and the From sender matches the Return-path sender. The From sender typically appears as the sender address in your email inbox. The Return-path sender appears only in the full message header.
  • The message has a valid DKIM signature, and the domain in the signature matches the From sender.

Step 9

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 9

If you click BULK ADD ADDRESSES, you can add more domains/emails faster – type them all in with commas in between.

Step 10

How to Create Domain and Email Address Lists for Routing Settings in Google Workspace - Step 10

Click SAVE.

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Address Lists

Set up email addresses and domains lists to allow, block, apply or exclude from email routing settings.

Routing

Set up email delivery rules that apply to incoming or outgoing emails.

Blocked Senders

Automatically reject emails from specific domains or email addresses.

Forward All Mail

Forward a copy of all incoming or outgoing mail from one email address to another.

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